Position Summary : Human Resources Representative will provide assistance and support to the Human Resources Department

SPECIFIC DUTIES:

• Responsible for learning and implementing all aspects of community works/Minds Matter LLC philosophical principles.

   

• Manages office administrative needs for HR Department and responds to employees questions and needs regarding basic personnel, benefits information and other HR policies and procedures.

   

• Provides answers/resolution to the majority of calls and inquiries received within HR. Ensure all inquiries and telephone calls to the HR Department are appropriately prioritized and handled in a professional and timely manner. Collaborates with HR team members to appropriately refer inquiries or to determine best course of action and response. Follows-up as necessary

   

• Directs job applicants to web-based employment resource.

   

• Process, review and maintains pre-employment offer processing, which includes background checks, reference checking, regret letters and complete all other HR forms as applicable.

   

• Facilitates new employee orientation and student/contractor/temporary staffing orientation process.

   

• Handles a high degree of confidential information and ensure that such information is communicated and/or maintained in an appropriate and professional manner at all times.

  Administrative Support

   

• Oversees general administrative functions in order to ensure all tasks associated with the HR department are executed in a professional and efficient manner.

• Maintains and processes all I-9 forms and enters online submission of new hire state and E-Verify I-9 reporting.   Maintains records in accordance with applicable law.

• Assist with recruitment activities such as completing required forms for Recruiter to attend career fairs, events, etc.

• Responsible for all HR Department records and filing.  Maintains, active, and termination files as directed.  Responsible for storing and retrieving files.

• Assist with employment verifications.

• Assist with preparation of EEOC and OSHA Report on an annual basis.

• Assist with annual audits an ensuring electronic personnel files are maintained in compliance

• Other duties as assigned.  

  Competencies

• Excellent written and communication skills

• High degree of confidentiality

• Exceptional organizational skills, demonstrated success and willingness to work in a multi-task environment

• Pays attention to detail and follow through

• Excellent verbal and written communication skills.

• Ability to meet deadlines.

• Proficient in Microsoft Office products

• Excellent Interpersonal skills

  EDUCATION AND EXPERIENCE:

  High School or GED required. Bachelor's degree preferred.

  1-3 years of experience as HR Assistant, Representative or similar position required.

   

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