Job Information
MyFlorida ADMINISTRATIVE ASSISTANT I - 37000833 in ORANGE CITY, Florida
ADMINISTRATIVE ASSISTANT I - 37000833
Date: Oct 18, 2024
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 839355
Agency: Environmental Protection
Working Title: ADMINISTRATIVE ASSISTANT I - 37000833
Pay Plan: Career Service
Position Number: 37000833
Salary: $2,902.03 monthly
Posting Closing Date: 11/01/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
ADMINISTRATIVE ASSISTANT I
State of Florida
Department of Environmental Protection
Anticipated Job Advertisement
OPEN COMPETITIVE
Closing Date: 11.01.2024
Our Organization and Mission:
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.
The Work You Will Do:
ADMINSTRATIVE ASSISTANT I – 37000833
This position is responsible for providing a high level of administration to park manager in managing Blue Spring State Park. An opportunity is available for a self-motivated, hard-working team player to provide administrative support to fill an Administrative Assistant I position at Blue Spring State Park in Orange City, Florida.
Blue Spring State Park covers more than 2,600 acres, including the largest spring on the St. Johns River. Blue Spring is a designated Manatee Refuge and the winter home to a growing population of West Indian Manatees.
Contact: Dustin Allen, Park Manager III
386.279.8083; Dustin.L.Allen@dep.state.fl.us
The Difference You Will Make:
Florida state parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. SM
How You Will Grow:
DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
Where You Will Work:
Blue Springs State Park
2100 West French Avenue
Orange City, Florida 32763
At Blue Spring, you can experience two completely different seasons.
Summertime is great for recreational water activities such as snorkeling and tubing in the clear spring water.
Winter is perfect for observing manatees and other wildlife from our beautiful scenic overlooks and enjoying park programs or boat tours on the St. Johns River. We recommend that folks come early, not only to beat the crowds but so you can do more while you are here. We might seem like a small park, but we have a large choice of activities for you to enjoy.
Click the attached link to learn more about this beautiful park: https://www.floridastateparks.org/parks-and-trails/blue-spring-state-park
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits ;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options ;
Retirement plan options, including employer contributions ( For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
Pay:
Base salary $$2,902.03 monthly /$34,824.36 annually
Your Specific Responsibilities:
Assists park manager in planning, coordinating and implementing all administrative activities for such required accounting procedures as annual revenue audits, purchase order audits, budget monitoring, oversight of fiscal data, contracts and records, development and implementation of policies and procedures to implement department guidelines, daily, weekly and monthly reports. Processes invoices, MFMP requisitions and purchasing card (p-card) transactions and other related items pertaining to the office administration for payment. Manage SAMAS/FLAIR reports, FIMS, Oculus, PPMTS database and future tracking systems. Act as Office Manager for office operations and insure smooth operation of office procedures.
Researches and arranges for purchasing of goods and services. Prepares requisitions for goods and services and processes invoices in MFMP, processes p-card transactions, and performs other duties related to purchasing. Ensures that all transactions adhere to the State’s purchasing guidelines.
Trains and assists OPS and FTE in ranger station procedures for park business system, fiscal compliance, and revenue reporting.
Performs timekeeper functions and assists with hiring and talent management utilizing People First. Acts as liaison with Bureau of Human Resource Management for FMLA requests, sick leave pool hours, workers compensation tracking, notice of separation forms, etc.
Receives and routes mail. Maintains tracking system to ensure correspondence, reports and other work is performed in a timely fashion. Answers telephone, visitor questions, and delivers messages.
Sets up and maintains all files and records of correspondence, documents, reports, and other materials relating to park operations, budget and purchasing in adherence to department retention schedule. Maintains personnel files.
Performs other related duties as required.
Required Knowledge, Skills, and Abilities:
Knowledge of: administrative principles and practices; basic accounting.
Skill in: personal computer operation; operating general office equipment; use of database and word processing software; planning, coordinating and implementing meetings, training programs and special events.
Ability to: understand and apply applicable rules, regulations, policies/procedures relating to administrative functions and compliance; prepare and maintain financial records; communicate effectively verbally and in writing; solve complex problems; prepare correspondence and administrative reports; work independently; establish and maintain effective working relationships with others; maintain files and filing systems.
Minimum Qualifications:
Maintain Valid driver’s license
Successful outcome of background and fingerprint checks
Preferred Qualifications:
Previous professional office experience including budget and administrative functions
BACKGROUND SCREENING REQUIREMENT:
This position is a Position of Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.
DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
HR_VeteransPreference@dep.state.fl.us
HR_ER@dep.state.fl.us
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
ORANGE CITY, FL, US, 32763
Nearest Major Market:Daytona Beach