Description

We are looking for an Executive Assistant for our client in Orange, CA. As an Executive Assistant, you will be tasked with comprehensive calendar management, scheduling meetings, and coordinating with various parties. You will also be required to handle travel arrangements and expense reporting, among other responsibilities.

Responsibilities

• Efficiently organize and schedule meetings and appointments while coordinating with both internal and external parties.

• Regularly update and manage multiple calendars across various systems.

• Monitor email and other forms of communication to ensure all scheduling is coordinated, logistics are confirmed, and all parties are informed.

• Arrange travel plans and documents, as well as prepare itineraries.

• Regularly review scheduled meetings, re-evaluate priorities, and modify previously scheduled appointments as needed.

• Identify and reserve meeting spaces and arrange off-site meeting locations when necessary.

• Ensure strict confidentiality and discretion in all matters.

• Maintain a positive, flexible attitude, and provide support to multiple managers with potentially conflicting needs.

Requirements

• 5-7 yrs. experience supporting executives

• 1 yr. experience in the Heathcare industry

• Expertise in Calendar Management to schedule and organize appointments and meetings.

• Excellent Communication skills to interact effectively with team members and clients.

• Proficient in setting up and managing Conference Calls.

• Ability to handle Correspondence professionally and promptly

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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