Administrative Assistant - Operations

Oneida, NY (http://maps.google.com/maps?q=634+Birchwood+Dr+Oneida+NY+USA+13421)

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Job Type

Full-time

Description

SUMMARY:Provides comprehensive administrative and support to Facilities and Business Operations, and for-profit business operations of the agency.

ESSENTIAL DUTIES AND RESPONSIBILITIESinclude but not limited to the following. Other duties may be assigned.

Provides comprehensive administrative support to the integrated business/business operations and to the facilities and safety departments.

• Responsible for all administrative functions related to work/projects/contracts for industrial business customers.

• Place and expedite inventory orders for agency, production, and assigned programs supply.

• Maintains filing for maintenance and business operations, including document storage, agency inspection documentation, and purging records according to the retention schedule.

• Process purchase orders, invoices and other departmental documentation on a daily/weekly/monthly basis in accordance with agency procedures.

• Prepares and monitors sales orders, shippers, and invoices related to facilities and production

• Assists in the preparation and completion of regularly scheduled reports; to include board reports and QER reports; Tracks and reconciles technical sales reports.

Benefits include but not limited to:

• 401K Employer Match

• Health, dental and vision insurance

• Group Life Insurance

• Paid Time off

• Tuition Assistance

• 11 paid Holidays

Requirements

EDUCATION and/or EXPERIENCE:High School Diploma/GED required; Associate's degree preferred; one-year related experience and/or training required; equivalent combination of education and experience considered. Proficiency in Microsoft office to include Word and Excel and web-based applications.

About The Arc: The Arc Madison Cortland is a non-profit agency whose sole purpose lies in the support of people with special needs. We provide leadership in the field of disabilities, supporting people in every manner possible, and developing the necessary human and financial resources to allow all members of our community to achieve their full potential.

The Arc of Madison Cortland is an Equal Opportunity Employer. All candidates for employment and employees receive equal consideration without regard to age, race, religion, color, national/ethnic origin, gender, gender identity, marital status, disability, military/veteran status, criminal conviction status (provided such conviction does not prevent the employee from being eligible to hold the position or pose a danger or threat to the individuals we support), pregnancy, domestic violence victim status, paid family leave or family medical leave status, sexual orientation, genetic information, or any other characteristic protected by law.

Salary Description

$18.00 Hourly