City of Odessa **[Job Description

*[Job Title:[ City Collector / Accounts Payable *[Department:[ City Hall *[Reports To:[ Finance Director *[FLSA Status:[ Regular Full-Time *[Prepared by:[ Karen Findora, City Clerk *[Prepared Date:[ July 24, 2024 *[Approved By: [Shawna Davis, City Administrator [ Amy Finch, Finance Director *[Approved Date:[ July 30, 2024

https://www.cityofodessamo.com/Employment

**[Summary: [The City Collector is responsible for depositing all money collected daily and ensuring that all individuals engaged in business requiring a license obtain the necessary licenses. The City Collector processes incoming payments, city business licenses and various permits.

[Essential Duties and Responsibilities:]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}

• Collect invoices and disburse to the appropriate management for approval;
• Correspond with vendors, ensuring accounts are kept up to date;
• Enter all accounts payable invoices after receiving coding and approval from appropriate managers/supervisors;
• Maintain accounts payable filing system;
• Investigate and resolve billing discrepancies or misapplied cash transactions;
• Maintain cash register drawer and prepare daily deposit;
• Posting and balancing receipting batches, balancing cash drawer and deposit on a daily basis;
• Demonstrate ability to accurately calculate, post, correct, and manage accounting figures and financial records;
• Responds quickly and accurately to customer request and provides current, comprehensive, and accurate information;
• Review, receive and process new and renewed business licenses and permit applications;
• Assist with utility deposits and set up as needed;
• Greet walk-ins at front window;
• Assist with answering phones and address walk-ins;
• Performs routine and complex clerical and administrative duties;
• Collects and processes payments from customers over the counter, through the mail, on the phone, and on line;
• Operates office machines, such as photocopiers, scanners, postage machine, voice mail system, computers and software;
• Preform other duties as assigned by Finance Director.

[Supervisory Responsibilities:[]{sty=""}]{arial",sans-serif"=""}