Job Title: Administrative Assistant

Job Description

This position involves sitting at the front desk of the office, greeting visitors, and supporting the sales and customer service team. The majority of visitors will be for deliveries, with auditors visiting a few times a year. The role includes greeting visitors, answering phones, and facilitating customer requests.

Responsibilities

• Facilitate customer requests within reasonable time frames, including order status and tracking, directing customers to appropriate departments, and facilitating internal conversations to meet customer needs and expectations.

• Answer and direct email and phone inquiries.

• Greet visitors and guests warmly, ensuring they are properly signed into the building and directed to the appropriate department or employee.

• Perform accurate data entry and document filing.

• Learn different areas of daily needs to serve as a back-up for different daily tasks when necessary.

• Support meetings for management including preparing conference rooms, coordinating food orders, and setting up support technologies.

• Exercise considerable judgment and discretion.

• Distribute daily internal and external mail; send and distribute faxes.

• Compose, type, and distribute professional correspondence and memoranda, emails, and faxes.

• Maintain the filing system.

• Meet and greet visitors.

• Order and maintain supplies.

• Perform general clerical duties including filing, photocopying, faxing, and mailing.

• Assist with special projects as assigned.

• Meet annual Key Performance Indicators (KPIs).

• Perform other related duties as assigned by management.

Essential Skills

• Administrative support experience

• Data entry skills

• 1+ years of administrative support experience

• Basic understanding of MS Excel and the ability to work in a spreadsheet

• Strong communication skills

Additional Skills & Qualifications

• Minimum High School degree

• 1-2 years' experience as an Administrative Assistant is a plus

• Knowledge of Microsoft Office, Office 365, printers, and fax machines

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

Work Environment

This role is onsite, Monday-Friday from 8am-5pm. The office manufactures seasoning blends, so it may have different food scents depending on the day's production, with onion powder being the primary scent. The Administrative Assistant will be at the front desk but will share the cubicle area with teammates from the sales and marketing team, ensuring they are not completely isolated.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

Pay and Benefits

The pay range for this position is $22.00 - $23.00

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Oakland,NJ.

Application Deadline

This position will be accepting applications until Jan 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.