Working Title: Contract Administration Office Manager

Job Class: Office and Administrative Specialist Senior

Agency: Transportation Dept

• Job ID : 82062

• Location : Oakdale

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open only to employees in the same agency

• Date Posted : 11/23/2024

• Closing Date : 12/02/2024

• Hiring Agency/Seniority Unit : Transportation Dept / DOT-Metro-Central Off-AFSCME

• Division/Unit : Metro / Northeast Res Off

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

• Classified Status : Permanent Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Northeast Contract Administration

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

**The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students. Individuals must be legally authorized to work in the US at the start of employment.

This position is located at the Northeast Resident Office in Oakdale. The incumbent may have the flexibility to work in the office or a hybrid schedule. If working a hybrid schedule, the incumbent will be required to make a telework arrangement with their supervisor.

This position exists to be the Office Manager for the MnDOT Metro District Northeast Resident Construction Office. This includes verifying contract compliance with Equal Employment Opportunity Requirements and Reporting Process, Disadvantage Business Enterprise (DBE) Requirements and Reporting Process, Veterans Business Program (VET), Targeted Group Business Program (TGB), Labor Compliance/Davis Bacon Act/Prevailing Wage Law Requirements and Reporting Process, and Trucking Requirements, proper project documentation, and assuring project communication. This position also exists to assure efficient project documentation flow and manage the Construction Office.

Minimum Qualifications

• Experience with spreadsheet software applications such as Microsoft Excel sufficient to create, maintain and update lists, tables and, logs.

• Math skills sufficient to ensure calculation of complete and accurate payroll records and to balance and resolve discrepancies so payroll rosters can be certified.

• Basic accounting experience sufficient to track, verify and certify payroll hours, resolve any payroll discrepancies and ensure payments are made within Labor Compliance guidelines.

• Communication Skills sufficient to communicate effectively with internal and external customers; prepare responses to routine inquiries; and present clear and concise explanations orally and in writing in a professional and understandable manner.

• Customer Service Skills sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written, electronic or oral correspondence; respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures (in person, in writing, on the phone, and through presentations and other electronic correspondence); answer questions and advise customers of program policies, procedures, and regulations.

• Data entry experience sufficient to research projects, scan, update and verify information and accurately enter data into spreadsheets and other databases and to generate reports.

• Experience using MicroSoft Office Suite computer software programs sufficient to perform word processing to create documents; spreadsheets to record information; and databases sufficient for records management and to generate a variety of reports.

Preferred Qualifications

• Experience providing administrative assistance to a large contract administration or construction office.

• Experience working with the MnDOT AASHTOWARE document management network.

• Experience using Civil Rights Labor Software (CRL) to review, monitor and resolve payroll issues.

Additional Requirements

It is our policy that all candidates successfully submit to a background check prior to employment. The background check may consist of the following components:

• Sema 4 Records Check

• Criminal History Check

• Employee Reference Check

• Education/License Verification

• Driver's License Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.