Description We are seeking a Receptionist for our team located in OAKBROOK TERRACE, Illinois. This role centers around providing first line client service in a small office setting, involving tasks such as answering phone calls, setting appointments, and maintaining office schedules. This role also offers a contract to hire employment opportunity.

Responsibilities:

• Answering phone calls and setting appointments to facilitate smooth office operations.

• Serving as the first point of contact for clients, providing a welcoming and professional service.

• Coordinating the office schedule and calendar to ensure all activities are accurately logged and communicated.

• Maintaining accurate data and records, including entering data into CRM and logging client payments.

• Preparing and organizing office documents, contributing to efficient workflow.

• Assisting in office preparation for meetings, ensuring the environment is suitable for all attendees.

• Welcoming visitors to the office, providing a friendly and professional atmosphere.

• Coordinating activities with the advisor to ensure all tasks are completed as needed.

• Managing general filing tasks to keep all documents organized and easily accessible.

• Utilizing the MS Office Suite for various tasks, demonstrating technical proficiency. Requirements • Proficiency in receptionist duties, including managing phone lines, greeting and directing visitors, and handling office inquiries.

• Ability to communicate effectively in a professional manner with clients, visitors, and staff members.

• Strong organizational skills and attention to detail.

• Proficiency in using office equipment such as photocopiers, scanners, and fax machines.

• Knowledge of basic bookkeeping and record keeping practices.

• Excellent time management skills and the ability to prioritize work.

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

• Solid written and verbal communication skills.

• Ability to maintain confidentiality of sensitive information.

• High school diploma or equivalent education level.

• Previous experience in a similar role is preferred.

• Ability to work independently and as part of a team.

• Excellent customer service skills.

• Ability to multitask and manage stress effectively during busy periods.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .