Administrative Assistant II - Department of Human Resources JobID: 4724

• Position Type:

  Clerical/ Administrative Assistant II

• Date Posted:

  10/2/2024

• Location:

  Human Resources

• Date Available:

  10/28/2024

• Closing Date:

  10/16/2024

  The Greece Central School District believes that all students benefit from a culture where diversity, inclusion, and equity with excellence are valued. Greece Central School District welcomes stakeholders who can collaborate with other staff to ensure that our policies, regulations, practices, programs and services promote equity, inclusion, and diversity.

  Salary: Competitive - Exemp t ($58, 500)

  Hours: 8:30 am - 5:00 pm, Monday - Friday (7.50 hrs/day, plus 1 hour unpaid lunch), hours vary

  Supervisor: Assistant Superintendent for Human Resources

  Civil Service Title: Clerk I or Secretary I

  Minimum Requirements:

  Graduation from high school or possession of an equivalency diploma, plus EITHER:

  (A) Graduation with an Associate’s degree or successful completion of at least sixty (60) credit hours from a college or university, plus two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR

  (B) Four (4) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR

  (C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above. *Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.

  Desired Qualifications:

• Working level knowledge typing and keyboarding; personal computer usage and techniques relevant software applications; Human resources policies procedure and practices in a public school district;

• Five years performing clerical/secretarial duties in a public school district preferred;

• Attention to detail; ability to deal with people at all organizational levels; and good administrative, typing, interpersonal, organizational, planning and oral and written communication skills are required;

• Excellent organization skills – ability to prioritize and complete tasks within established timelines;

• Excellent knowledge of standard office procedures, practices, and methods;

• Excellent oral and written communication skills;

• Excellent knowledge of English composition, grammar, and spelling – ability to prepare written correspondence;

• Excellent knowledge of the format, terminology, and vocabulary used in school correspondence;

• Ability to keyboard rapidly and accurately;

• Ability to independently perform complex secretarial and routine administrative assignments;

• Ability to understand, interpret, and carry out complex oral and written directions;

• Ability to make decisions in an expedient manner;

• Ability to deal effectively with internal and external communities – excellent interpersonal and human relations skills;

• Ability to keep accurate records and maintain attention to detail;

• Excellent judgment in handling confidential material and ability to maintain confidences;

• Excellent knowledge of and ability to effectively use the Microsoft Office Suite of software (e.g., Word, Excel, PowerPoint), and Google Drive (Docs, Sheets, Slides, and Forms);

• Knowledge of WinCap;

• Willingness to participate in required and voluntary professional development.

  Position Summary/Responsibilities:

  The Administrative Assistant II, under minimum supervision, provides administrative and clerical support for the Human Resources function; and provides direction and guidance to other assigned personnel.

• Prepares a variety of letters, forms, memos and reports from composition, general notes or verbal instruction. This includes matters of a confidential and sensitive nature.

• Maintains the Assistant Superintendent’s calendar; and adds regular and yearly meetings with other district staff.

• Responds to incoming telephone calls and in-person inquiries regarding personnel matters, and assists or refers them to the appropriate staff member.

• Coordinates submission of materials to the Board of Education including personnel information, presentations, and monthly staffing reports.

• Oversees the Board Staffing monthly reports for the Board of Education’s review and approval.

• Assists the Assistant Superintendent with administrative interviews, including posting, preparing a timeline, and scheduling interviews for all rounds of interviews.

• Inprocesses new administrators and enters employee details in WinCap.

• Works closely with the District’s attorney to provide information and materials, and schedule meetings with the attorney and district employees, as needed.

• Processes employment verifications and attorney requests for staff, as requested.

• Coordinates record retention and disposition for Human Resources materials.

• Provides guidance, direction and assistance to other clerical personnel reporting within the Department of Human Resources.

• Makes arrangements for appointments, conferences, meetings, interviews and travel involving the Assistant Superintendent and others as required.

• Provides secretarial support to the Executive Director of Human Resources.

• Monitors department budget, orders office supplies, codes invoices, and prepares purchase orders for the department.

• Coordinates the District’s Annual Retirement Celebration event.

• Maintains administrative personnel files.

• Performs such similar, comparable duties as may be required.

• Office environment. Extra hours are required.

• Other duties as assigned.

  Questions regarding this posting should be directed to:

  Name: Gina B. Larsen

  Title: Assistant Superintendent for Human Resources

  Email: gina.larsen@greececsd.org

  All new employees must be fingerprinted and cleared for employment through the NYSED before employment begins.

  The Greece Central School District does not discriminate on the basis of sex, race, color, religion, national origin, political affiliation, sexual orientation, marital status, ancestry, age, disability, or any other status protected by law.

  To find out more about what Greece Central School District has to offer our employees, please click here (http://www.greececsd.org/domain/2472) .