BASIC FUNCTION: The Payroll and Billing Specialist is responsible for processing bi-weekly payroll, maintaining payroll records, processing bi-weekly family child care provider reimbursements and maintaining financial data records associated with the family child care program. He/she assists with maintaining conformance with various laws, codes, contract policies and standards. The Payroll and Billing Specialist is also responsible for ensuring the appropriate allocation of payroll expenses to agency programs, the deliverance of high quality and accurate billings and functioning, user-friendly technology. SPECIFIC RESPONSIBILITIES: Process bi-weekly payroll including final review of timecards, inputting payroll changes submitted by employees and supervisors, and remittal of employee retirement contributions. Coordinating changes in benefit deductions and pay rate changes with the Human Resources Director. Coordinating with Finance Director to maintain payroll allocation for cost reimbursement. Comply with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions. Reconcile W2s and 941s to balance sheet and payroll records. Record designated third-party billings, including State and Private as assigned. When able, assist staff with payroll and deductions questions and technology support as needed. Work in conjunction with the Finance Director with various audits, producing payroll documentation as needed and/or requested by auditors. Process designated third-party billings for Family Child Care (FCC), including state and private and childcare (including as way of example: Department of Early Education and Care and Child and Adult Care Food Program on a monthly basis. As needed, account for retroactive rate increase for family child care programs. Maintain third party billings through the web: including but not limited to child care financial assistance. Assist with the intake and review of EEC paperwork, eligibility, and information on the CCFA computer system for Family Child Care. Process the bi-weekly reimbursement to FCC providers, including childcare, nutrition and incentives. Track FCC providers\' sick time usage, reimbursements, union dues and PFML. Enter FCC attendance records into CCFA. Monitor and maintain records for above billings, including attendance sheets. Research and resolve billing disputes. Office coverage and telephone reception as needed. Train and act as back-up for the Accounting Specialist and Administrative Assistant, as needed. Make suggestions for improvement of office routines, policies and efficiencies. Attend and contribute at staff meetings. Other duties as assigned. QUALIFICATIONS: High School diploma and advanced training; A.A. degree (or equivalent) in Finance, Accounting, or Business Administration preferred. Proficiency in the use of payroll software and working knowledge of other software programs such as Microsoft Excel and Word. Understanding of federal and MA labor laws and tax codes related to payroll. Strong mathematics skills, highly organized and detail-focused to accurately handle aspects of payroll and payroll taxes, ensuring accuracy and completeness of data. Ability to take direction, take initiative, prioritize tasks, complete tasks, and adhere to deadlines. Ability to develop and deliver monthly, quarterly and annual billing reports for management as assigned. Ability to communicate clearly and pleasantly in person and on the telephone, and to communicate complicated technology concepts in easy-to-understand ways. Must be able to maintain confidentiality and to work with a team in a respectful manner. Positive attitude, understanding and commitment to \"Strengthening Families\" philosophy and family support. Must support the overall mission, values and goals of Child Care of the Berkshires.