Management Analyst III - Grants

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Management Analyst III - Grants

Salary

$59,393.00 - $98,237.00 Annually

Location

Norfolk, VA

Job Type

Permanent Full-time

Job Number

12645

Department

Budget & Strategic Planning

Division

Grants Management

Opening Date

11/14/2024

Closing Date

12/1/2024 11:59 PM Eastern

• Description

• Benefits

• Questions

Description

Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.

Join Norfolk’s Department of Budget & Strategic Planning to make a difference in our dynamic and diverse community. A career with the Department of Budget & Strategic Planning puts you on a rich and rewarding professional path in local government. The Grants Management Team is seeking an innovative and results-oriented professional with strong grant management experience to provide support with planning, developing, analyzing, and performing complex projects associated with the management of federal, state, and local grant funds. As a member of the Grants Management Team, you will gain a unique perspective of local government, with a high-level perspective of the broad spectrum of work undertaken each day to ensure a safe, healthy, and thriving city.

The Management Analyst III – Grants is responsible for assisting city departments with their grants needs. This position creates and manages citywide grants training and assists departments with grant research and writing. The Management Analyst III will also be responsible for grants-related communications, including developing the Annual Grants Plan.

Departmental Salary Range: $59,393-$65,330

Essential Functions

Essential functions include but are not limited to:

• Supports city departments by identifying potential sources of funding from federal, state and private sources for local program services and evaluates appropriateness of grant funding relative to city policies and goals.

• Compiles and reviews internal and external grant information to assist city departments with completing grant applications.

• Reviews and edits draft grant applications to ensure it is responsive to grant solicitation requirements and work with departments to prepare final document for submission.

• Assists city departments with the implementation of grant programs including budget development, monitoring and reporting requirements.

• Assists in the development and implementation of a citywide grant monitoring process for all city departments.

• Analyzes city department processes and grant implementation and recommend adjustments to policy, procedures and program development to ensure efficient citywide grant structure.

• Maintains informational web-based databases to record, analyze and report data on grant programs and service activities.

• Assists management by developing detailed reports on city grants, analysis of city process, sensitive documents, correspondence and special reports.

• Provides training to city departments on various components of grant management.

• Participates in task force meetings and special projects.

• Coordinates with the Finance Department to ensure the city financial management system reflects accurate city grant activities and status.

• Disseminates information publicly, concisely, timely and thoroughly to all levels of management and stakeholders.

• Update and manage Grant monitoring process to ensure grant applications, required reports, and other requirements are submitted in timely manner

Education/Experience

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent. Preferred academic coursework in Public Administration, Not-for-Profit Management, or Grants Administration / Management.

Four years' experience in data analysis or related field; or an equivalent combination of education and experience.

Additional preferred experience:

• Demonstrated ability to interpret federal/state regulations

• Experience in grant monitoring and conducting site visits

• Advanced knowledge of Microsoft Office Suite software to include Word, Excel, and Power Point

• Experience with financial management systems

• Effective researching, writing, analytical and public speaking skills.

Additional Information & Requirements

Work Location: 810 Union Street, Norfolk, VA 23510

Work Hours : Monday through Friday 8:30 am – 5:00 pm

Signing Bonus: This position is eligible for a one-time $5,000 signing bonus for applications received on or after February 22, 2022. The signing bonus will be paid in two (2) increments: $2,500 upon completion of 60 days of employment, and $2,500 upon completion of your probationary period. To receive the signing bonus, you must be an active employee in good standing.

• Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.

• Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.

• Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.

• Retirement

  If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

  If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

• The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

  NOTE:

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non-City

Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.

01

The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

• I understand and will answer the following supplemental questions completely and thoroughly.

  02

  Please select the highest level of education you have completed.

• High School Diploma/GED

• Some College

• Technical/Vocational Degree

• Bachelor's Degree

• Master's Degree

• No education listed

  03

  How many years of experience do you have in budget, finance, data analysis or a related field?

• Less than 1 year

• 1 to 3 years

• 3 to 5 years

• 5+ years

• No Experience

  04

  How many years of experience do you possess performing grant related activities such as grant searching, writing, monitoring and/or auditing?

• Less than 1 year

• 1 to 3 years

• 3 to 5 years

• 5+ years

• No experience

  05

  Describe your experience with grant related activities such as writing applications, implementing awards, monitoring and/or auditing grants? Include the types of grants you worked on, whether they were competitive, formula, state, federal, etc. what were your responsibilities?

  06

  Please indicate how you currently utilize Microsoft Excel with your daily tasks or how you have used this application in the past. (Select all that apply)

• Creating pivot tables

• Creating reports for analysis

• Creating graphs or charts

• Creating and using formulas

• Compiling, extracting and organizing data

• I have not used Microsoft Excel to perform any of these tasks

  07

  Do you have experience maintaining informational data bases or financial management systems to record, analyze, and report data on grant programs and services?

• Yes

• No

  08

  Do you have training and/or presentation experience?

• Yes

• No

  09

  Please describe your activities including whether you developed the training/presentation, and the number of people trained. If no experience, please type N/A

  10

  Describe your experience disseminating information to all levels of the public, to management, and stakeholders.

  11

  Please indicate your veteran status. (A copy of your long form DD-214 may be required)

• I am not a Veteran

• I am a Veteran

• I am a Disabled Veteran

  12

  Are you a current or previous City of Norfolk employee?

• Yes - I am a current City of Norfolk Employee

• Yes - I am a previous City of Norfolk Employee

• No - I am not a previous or current City of Norfolk employee

  13

  If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."

  Required Question

Agency

City of Norfolk

Department

Budget & Strategic Planning

Address

810 Union Street 6th Floor Norfolk, Virginia, 23510

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