Description

We are offering a role for an Executive Assistant in our office located in NewPort Beach, CA, United States. As an integral part of our Admin/Operations team, you will provide essential support to a lead broker and their team, ensuring smooth operations and efficient client management. This role involves on-site work and provides a long-term contract employment opportunity.

Responsibilities

• Manage scheduling of meetings for the lead broker and their team

• Plan and coordinate events as required

• Handle client management responsibilities, maintaining strong relationships and addressing client inquiries

• Draft, edit, and manage confidential correspondence and documents

• Transcribe minutes of meetings and perform other administrative and secretarial duties

• Create, maintain, and update various databases, extrapolating, analyzing, and presenting data for management reporting purposes

• Serve as a liaison between executives, internal management, employees, clients, and visitors

• Independently handle requests, determine appropriate action, intervene when necessary, and act as a liaison between departments

• Monitor issues and ensure appropriate follow-up

• Support high-level individuals in a fast-paced environment

• Handle sensitive information with discretion

Requirements • Demonstrated proficiency in sales techniques and operations

• Experience in documentation, planning processes, and QA management

• Knowledge of database management and workstation support

• Strong communication skills, both written and verbal

• Experience in liaising between different teams and departments

• Familiarity with real estate industry is a plus

• Comfortable working with C-Suite executives and handling confidential correspondence

• Proficient in Microsoft Office Suites and other relevant software

• Experience in event planning and scheduling meetings

• Knowledge of laptop hardware and About Time software would be advantageous

• Excellent transcribing skills

• detail oriented demeanor and ability to maintain corporate secretarial function

• Experience in reporting for various purposes

• Familiarity with EO/IR systems would be beneficial

• Able to handle high-pressure situations with a calm, detail oriented approach.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .