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Rutgers The State University Senior Program Coordinator in Newark, New Jersey

Position Details

Position Information

Recruitment/Posting Title Senior Program Coordinator
Job Category Staff & Executive - Administrative & Support
Department SASN - Dean's Office
Overview
The School of Arts and Sciences-Newark (SASN) is a place where exploration, discovery, and imagination come together to form the core of a liberal arts education. We serve all undergraduates at Rutgers University-Newark (RU-N); and offer a broad selection of more than 2,000 undergraduate and graduate courses a year in more than 40 subjects. SASN combines the best of a large research university with a small liberal arts college. RU-N is a remarkably diverse, urban, public research university that is not just in Newark but of Newark-an anchor of our home city.
Posting Summary
Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Program Coordinator for the Dean's Office, School of Arts and Sciences-Newark (SASN). Reporting to the Assistant Dean for Research, this Sr Program Coordinator is responsible for the day-to-day management of SASN facilities operations.This position is responsible for and not limited to the following:
  • Managing the day-to-day functioning of space and related projects, including planning, access, preparation, maintenance, appropriate custodial and safety evaluation, compliance requirements, control of communication, events, coordination of emergency repairs and responses, records, data, statistics, reports, and documents.
  • Coordinating and/or managing the processes by which SASN space is allocated, utilized, maintained, renovated, and constructed.
  • Collecting, maintaining, and analyzing data on space and facilities and generating and providing reports.
  • Coordinating SASN major research instrumentation assets, working with SASN departments, centers, institutes, and core facilities.
  • Leading communication and training efforts regarding facilities management and related initiatives.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position requires a fully on-site work arrangement.
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 65741.00
Annual Mid Range Salary 81857.00
Annual Maximum Salary 97972.00
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Requires a bachelor's degree or an equivalent combination of education and/or experience that demonstrates a deep knowledge and understanding of program design and execution, coordination, organization, facilitation, data collection, general research principles and practices, report analysis, writing, social media networking, and promotion/outreach.
  • Also requires a minimum of two years relevant experience in a program coordination or administrative function that includes coordination of work and management of people; good communication skills; and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Requires excellent writing skills; and skills in planning and organizing and integrating information.
  • Must be able to work effectively with staff, faculty, researchers, and other personnel across the University in a dynamic and diverse work environment.
  • Strong interpersonal, organizational, and communication skills coupled with the ability to think creatively and strategically and be resourceful and resilient in the face of constraints.
  • Ability to manage multiple complex projects simultaneously.
  • Must have the readiness and ability to resolve often complex issues as they arise.
  • Requires collaboration across reporting lines, facility with technology, and strong diplomatic and interpersonal skills.
Preferred Qualifications
  • A bachelor's degree and a minimum of three years experience; or an equivalent combination of education and experience that demonstrates comprehensive knowledge of administration.
Equipment Utilized
  • Regularly uses MS Office Suite, Cornerstone, Office 365, RAPSS, ECRT, EMS, Canvas, and any and all systems Rutgers University (RU) uses for asset management and inventory; research and grant submission and administration; general administration; safety; access; scheduling, facilities and space management; reporting; project management; in-house applications, and any database or program utilized by the University to perform the duties of this position now or in the future.
  • Must be familiar with or learn all the office equipment, software, and specialized programs and/or materials needed to support the effective and efficient performance of this position.
Physical Demands and Work Environment
  • SASN is a highly complex, fast-paced, deadline-driven, stakeholder-focused, team environment with requirement to skillfully and professional handle multiple shifting priorities, and to interact successfully with a wide range of individuals at all levels of the University and external research community.
  • Must be able to walk to SASN space in buildings across campus and off-campus in fulfillment of day-to-day responsibilities.
  • Responsibilities may necessitate response and/or monitoring evenings, weekends, and holidays.
Special Conditions
Posting Details

Posting Number 25ST0421
Posting Open Date 03/11/2025
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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