Director, Project Administration & Capital Control

Capital Programs

Job Description:

Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time--and we're looking to hire talented folks with a love of learning to make it all possible.

Roles and Responsibilities:

• Lead liaison with NJ TRANSIT’s Finance Department responsible for funds management, administration, and tracking of the capital program.

• Key executive responsible for major capital project implementation and cash flow management.

• Ensures timely payment to contractors and third-parties in close coordination with Finance Department and Project Management.

• Directs staff in approving requisitions for all capital, planning and special services initiatives submitted for approval.

• Supervises analysis of purchase requisitions and check requisitions for Department to assure sufficient funds and board authority is in place to allow procurement or purchase to proceed.

• In coordination with Capital Planning, directs and organizes the capital prioritization process.

• Responsible for executive decision-making process as part of 5-Year Capital Plan. Leads preparation of required annual submittals to the NJ DOT and MPOs.

• Directs staff in the reconciliation and production of the NJ TRANSIT capital funding matrix statement (Blue Book) on a monthly basis, which details how NJ TRANSIT capital dollars are allocated, listing all capital funding yet to be setup, and the 5-Year Capital Plan.

• Analyzes implementation of all capital projects, determining current expenditures and obligations versus approved funding in consultation with the Finance Department.

• Works with Project Management on all aspects of the capital program process and determines eligibility of proposed routine work scope modifications.

• Develops relevant policies, procedures and guidelines for the capital program process. \

• Makes recommendations on the amount of capital funding available to start new capital projects based on current funding available, current and future funding needs and anticipated future funding.

• Directs the reconciliation of the impact of changes in capital project budgets against the current and anticipated capital funding in consultation with the Finance Department.

• Supports the Finance Department in the reconciliation of debt service obligations against funding over multiple years, including calculating the proceeds of debt service, the total debt service payments and the net interest of the debt service for multiple debt issuances and the multiple projects that they fund, including the calculation of capitalized interest.

• Recommends the reallocation of funding between and among projects into the capital program.

• Liaison between the Finance Department and Project Management in the development of cash flow projections in connection with technical project delivery.

• Responsible for ensuring project cost curves are consistent with engineering and construction development status.

• Represents NJ TRANSIT executive management on permanent and/or ad hoc internal and external stakeholders, including NJ Department of Transportation (NJDOT), industry, and other trade groups or committees.

• Develops financial/project analysis data to facilitate securing the highest ratings and federal approvals for funding

• Other duties as assigned.

  This position supervises:

• Manager, Project Admin & Capital Control

• Assistant Director, Project Admin & Control

  Education, Experience and Qualifications:

• Bachelor’s Degree in Business, Economics, Accounting, Business Finance or related area

• Eight (8) years of experience working with funds management and budgets to include prior managerial experience including three (3) years of experience in supervisory capacity and supervising/managing personnel.

• Knowledge of funding aspects of capital programs required.

• Excellent written and verbal skills required.

• Strong background in managing financial management systems, financial reporting and working with databases desired. PC skills with proficiency in Access and Excel desired.

• One year of closely related work experience can be substituted for each year of education required.

  At NJ Transit, you will enjoy a competitive salary and excellent benefits package:

• Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision

• Flexible Spending Account

• Life Insurance

• Paid Leave

• Tuition Assistance

• Pre-Tax Commuter Benefits Plan

• Retirement Plans

• 401(a) - Retirement plan with a 6% employer contribution

• 401(k) - Retirement saving plan with up to an 3% company match

• 457(b) - Deferred Savings Plan

  At NJ TRANSIT, diversity and inclusivity are vital to our success as are committed to hiring individuals from diverse backgrounds, experiences, abilities, and veteran status. As an Equal Opportunity Employer, we encourage all qualified applicants to apply and join our team.

  Learn more about NJ TRANSIT! Sign up to receive an invitation to our next live information session at WWW.NJTRANSIT.COM/BEST