Description

About the Role

As a Contract Specialist, you will be managing the administrative process, associated record keeping, creation and transmission of documents and scribing meeting minutes in a fast-paced environment at the direction of the Senior Engineer of Construction for all assigned Contracts.

Responsibilities

· Preparation and review of Contractor payment applications.

· Updating electronic work-in-place logs and financial information for assigned Contracts on a monthly basis with input from supervisor.

· Processing sub-contractor approval requests.

· Ensuring all necessary documentation is obtained in order to process change orders and lump sum conversions.

· Understand and review Contractor’s certified payroll reports and track MWBE and recycling goals.

· File daily field inspection reports and maintain real-time logs of any extra work quantities contained therein being tracked on a time and material basis against associated budgets.

· Alert supervisor of any budgetary exceedance concerns and of any documentation not being received in a timely manner.

· Scribe and distribute progress meeting minutes and write memos at the direction of the Sr. Engineer of Construction.

· Balance and be able to adjust multiple priorities and follow up on all correspondence needed from Contractors, main office and supervisory staff needed to carry out your responsibilities.

· Monitoring actual budget expenditures and schedules against forecasts and alerting supervisory staff of any potential issues.

Minimum Qualifications

· A minimum of five (5) years’ experience in office engineering and /or administrative work with principal experience in the administration of Construction Contracts

· Proficiency in MS Office, Wintrak and SAP

· Knowledge of B2G and LCP Tracker

· Successful candidate must be able to pass a fingerprint-based, Criminal History Records Check and Secure Worker Access Consortium (SWAC)

Desired Qualifications

· Bachelors, Associates Degree or post high school Certificate in public administration, business, finance or other related field from an accredited institution.

· Excellent oral and written communication and presentation skills.

· Strong problem solving and decision-making skills and work well with others.

· Demonstrated experience working with a cross section of staff in terms of their supervisory level as well as stakeholder staff outside of the department.

· Demonstrated ability to multitask and adjust priorities.

Selection Process

The application process varies by position, but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s). Selected candidates who are made a conditional job offer will be asked to undergo a background check.

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive benefits package, hybrid work options for many positions, and a professional environment that supports development and recognizes achievement.

Click here (https://www.jointheportauthority.com/pages/working-here) for more information about benefits, our culture, and career development opportunities.

REQNUMBER: 62005