Title:

Business Manager for Broadening Participation in Computing (BPC)Research Projects

Department:

Office of the Dean - YWCC

Reports To:

Director of Broadening Participation in Computing (BPC) Research Projects

Position Type:

Staff

Position Summary:

The Business Manager for Broadening Participation in Computing (BPC) Research Projects within the Ying Wu College of Computing at the New Jersey Institute of Technology will support operations and associated contracting and payment processes related to national research-based programs that align with student success and faculty development initiatives that aim to broaden participation of historically underrepresented groups in computing. The Business Manager will work with a team of project leaders to coordinate an annual student and faculty leadership conference as well as an annual research conference. This includes management of associated logistics, including following university procurement, contracting, and invoicing processes for negotiation and payment for third-party conference services, coordinating conference planning committee meetings to develop a conference agenda, managing communication with speakers, and developing and executing a conference “run-of-show” plan. The Business Manager will also coordinate operations associated with administration of stipend requests and payments that support student and faculty participation in national programs for student success and faculty development that are headquartered within the College of Computing, following university processes and policies and federal funding agency reporting requirements. The Business Manager may also schedule and facilitate relevant meetings for the national leadership team, research and evaluation team members, program participants, and other stakeholders and will work with the other national organizations focused on broadening participation in computing in order to coordinate joint activities and share information.

Essential Functions:

• Works with the Principal Investigators of the research project and other research project membership leadership team members to plan, organize, and execute program webinars, conferences, and event.

• Coordinates logistics for 2 annual conferences, including procurement, contracting, and invoicing for conference services.

• Supports development and manages execution of annual conference agendas, including convening conference planning committee meetings to develop a conference agenda, managing communication with speakers, and developing and executing a conference “run-of-show” plan.

• Supports project leadership team and staff in the planning and execution of program webinars.

  • Manages program and event registrations.

  • Coordinates with research project evaluation team to collect and share data to meet internal and federal agency reporting requirements.

  • Administers stipend payments and travel reimbursements to program participants.

  • Conducts monthly alliance budget reviews and budget planning in consultation with the research project director and other principal investigators.

  • Represents research project and associated programs at conferences, meetings, and other events with stakeholders and sponsors as needed.

  • May have supervisory responsibilities with interns or other staff as approved.

  • Contributes as a proactive team member and may provide guidance /training to intermediate and entry level staff.

  • May oversee the work of student workers, interns, and/or volunteers.

  • Performs other duties as assigned.

  Prerequisite Qualifications:

• Bachelor's Degree in Business Management, Accounting, Finance with 3-5 years’ experience.

  • Five (5) years of progressively complex experience involving research and sponsored programs administration, budgets, and financial analyses is required or related field. Experience with budget and financial management, preferably within the context of academic institutions.

  • Ability to independently manage multiple projects and communicate effectively with both internal and external partners.

• Excellent verbal and written communication skills.

  - Excellent time management skills, with a commitment to reliability, dependability, and meeting deadlines. - Excellent organizational skills for managing files and data from a large network of partners.

  • Strong attention to detail.

  • Ability to support execution of high-quality events that align with and advance organizational mission.

  • Ability to occasionally work in the evenings and weekends to support STARS events.

  • Ability to travel to support STARS events.

  • Ability to lift and carry up to 25 pounds to support logistics on-site at STARS events.

  • At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

  Preferred Qualifications:

  • Experience in higher education or higher-education adjacent organization, such as a nonprofit or foundation.

  • Experience with contracting, procurement, and invoicing processes.

  Bargaining Unit:

PSA

Range/Band:

24

FLSA:

Exempt

Full-Time

Special Instructions to Applicants:

This position is a hybrid work arrangement (remote work, with some required scheduled on-campus work and travel to project-related meetings). The Business Manager for BPC Research Projects will be employed through New Jersey Institute of Technology (NJIT); related NJIT employee benefits packages apply.