Job Description

Staffing Assistant - Nursing Administration - Mount Sinai West - Part Time (26.25 hours) - Day - plus every other weekend

Performs clerical duties for Staffing and Private Duty Offices

Qualifications

High School graduate.

Two years clerical experience preferably in health care.

Collective bargaining unit: SEIU 1199-MSW

SEIU 1199 at Mount Sinai West, BCY - Nursing Administration - WST, Mount Sinai West

Responsibilities

1.Performs receptionist duties and screens all personnel and visitors

2.Prepares time schedules for all float and per diem personnel

3.Collects and assembles time schedules for approval and copying

4.Assists in preparing daily staffing sheets, checks against Master Schedules, makes time changes as necessary, verifies staffing with Clinical Coordinator, Assistant Nursing Care Coordinator or charge personnel to assure proper coverage of nursing units

5.Calls staff for reassignment or overtime; notifies and records appropriately

6.Assigns supplemental and private duty staff

7.Makes telephone calls to obtain additional staff as necessary

8.Records absence from duty of nursing personnel and reports information to appropriate unit

9.Maintains record of all vacations for all nursing personnel

10.Records unit census and classification on daily staffing sheets

11.Checks the JCAHO regulatory requirements for supplemental and private duty staff

12.Works with Nursing Payroll Clerks to compile data and maintain statistics related to staffing, i.e., patient classification, nursing care hours, census fluctuation, overtime and Per Diem utilization

13.Maintains and updates addresses and the phone numbers of nursing employees

14.Orients patients and families about direct payment of private duty nurses and attendants

15.Maintains employee card files from position controls

16.Checks licensures periodically and reports any discrepancies

17.May relieve Nursing Payroll Clerk as needed

18.Contacts private duty and supplemental staff agencies when unable to fill requests for on call list

19.Verifies all invoices for staffing from outside agencies

20.Plans coverage for patients on close observation utilizing staff and/or registry

21.Prepares and maintains patient cards and private duty nurse and attendant cards

22.Answers correspondence from patients, families, and insurance companies for reimbursement purposes

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. This includes advocating for equitable policies, addressing barriers that limit potential, and standing in solidarity with colleagues who face unfair treatment.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer Minorities/Women/Disabled/Veterans

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation Statement

Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $26.1293 - $28.3644 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.