• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $75,000-$84,000

Position Summary

Columbia University Libraries is a globally-recognized academic research library, serving one of the world's most important centers of research and learning. The Libraries build, sustain, and make discoverable collections that transcend traditional boundaries of format and domain, keeping pace with a dynamic and rapidly evolving information environment and creating unique opportunities for users to encounter global thought. As vital partners in the University's research and learning ecosystem, the Libraries connects users with rich and distinctive collections, fosters meaningful learning experiences, and provides innovative research support for a large, diverse user population.

Reporting to the Associate Director for Libraries Facilities and Planning, the Project Coordinator is a key member of the Libraries' facilities team, in support of the Libraries' mission and services. This individual will work closely with Columbia University Facilities and Operations staff to prioritize service requests to ensure a safe and efficient environment for Libraries users and staff. The Project Coordinator is also responsible for managing assigned Libraries' repair and space refurbishment projects as well as other facilities-related initiatives. This role requires project management skills, a solid understanding of facilities maintenance, and the ability to collaborate effectively with diverse stakeholders.

Responsibilities

• Responsible for coordination of facilities maintenance and repairs. Reports maintenance issues and safety concerns.
• Works with CU facilities teams to prioritize resolution of problems.
• Submits, tracks, and follows-up on facilities service requests.
• Has daily contact with custodians, mechanics, CU Facilities call center, and client representatives.
• Communicates any issues that may affect normal operations to building occupants and provides regular updates.
• Reports progress, problems and recommended solutions for collaborative resolution.
• Manages assigned facilities projects from start to finish (e.g., minor renovations, equipment upgrades).
  • This includes developing plans, securing cost estimates, preparing a budget and schedule, and communicating project status.
• Implements effective project monitoring to track progress, identify potential risks, and proactively address issues that may affect delivery.
• Coordinates work with CU facilities personnel, vendors, and internal stakeholders to ensure that projects are completed on time and within budget.
• Maintains accurate project documentation and relevant correspondence.
• Oversees furniture logistics within the library system. This includes coordinating furniture deliveries, managing furniture moves for staff and departmental relocations, and working with library IT staff. Conducts furniture inventories and updates floor plans to reflect current layout changes. Contributes to the library's sustainability initiatives by managing furniture repurposing programs, and promotes efficient practices to reduce waste.
• Performs related duties and responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor's degree and 3-5 years of relevant experience or an equivalent combination of education and experience.
• Knowledge of and familiarity with principles and practices for facilities maintenance and repair procedures.
• Ability to prioritize tasks and manage multiple projects.
• Attention to detail and strong organizational and time management skills.
• Ability to work independently and collaboratively with a diverse team.
• Requires adaptability/flexibility, effective communication and interpersonal skills, strong customer focus and ability to engage with stakeholders.
• Excellent computer and technical skills.

Preferred Qualifications

• Ability to establish and maintain effective working relationships with staff, contractors and vendors, as necessitated by the work.