JOB DESCRIPTION

The Program Manager is an integral member of the Tisch Cancer Institute and provides support to the Office of the Group Chair of the Aids Malignancy Consortium.

The AIDS Malignancy Consortium (AMC) leads collaborative research network dedicated to advancing the understanding and treatment of malignancies associated with HIV/AIDS. The Consortium comprises a network of 42 core clinical sites in the United States, Africa, and Latin America, which researches cancers in people with HIV who live in regions with the highest burden of disease. Since its inception, the AMC has been at the forefront of groundbreaking research, driving innovation and discovery in the field. Through its multi-disciplinary approach and global reach, the AMC has made significant contributions to improving outcomes for patients with AIDSrelated malignancies, shaping clinical practice guidelines, and informing public health policies. Furthermore, as the home institution and core grant holder, the Tisch Cancer Institute plays a pivotal role in providing leadership, infrastructure, and resources to support the AMC's mission.

Under the direction of the Institutional PI/Administrative Research Director and collaboration with research core offices, the Program Manager (PM) is responsible for providing administrative, operational, and programmatic support for AMC activities and coordinates national and international consortium activities aimed at advancing research in the field of AIDS-related malignancies.

RESPONSIBILITIES

Project Management

• Collaborate closely with the Group Chair to develop and execute strategic plans for the AMC, aligning consortium activities with overarching research objectives.

• Independently implements new or revised program goals, strategies, and objectives to sustain and grow programs and services based on AMC/Tisch Cancer Institute strategic priorities, as assigned by the Group Chair (or delegate).

• Organizes and leads internal meetings to facilitate information fluidity, provide oversight and guidance, and ensure cross-functional communication (i.e. inter or intra group meetings, internal meetings, PI meetings, affiliate meetings).

• Identifies areas for process improvement and recommends/implements viable solutions.

Clinical Trial Management

• Provide leadership and guidance to consortium members, ensuring effective communication and collaboration among participating institutions and investigators to promote patient recruitment and data integrity.

• Assists in the planning and implementation of clinical trials and research projects conducted within the consortium, ensuring compliance with regulatory requirements, group bylaws, compliance with CTMB and NCI guidelines or expectations (or equivalent), Tisch Cancer Institute and ethical standards. Works closely with Tisch Cancer Institute offices (i.e. Quality assurance, regulatory affairs, disease specific clinical trial managers).

• In collaboration with the Clinical Research Support Unit (CRSU), oversees and monitors the status of all subjects enrolled in clinical trials, including completion, and tracking of all required regulatory documents, including the appropriate reporting of all SAEs and deviations.

• Coordinate the collection, analysis, and dissemination of research data, facilitating data sharing and collaboration among consortium members. Monitors data compliance and integrity.

• In conjunction with CRSU, prepares corrective action plans or remediation proposals to bring studies/programs into alignment and good standing.

• Maintains intimate knowledge of the administrative, operational, and programmatic intricacies within the Cancer Institute among regulatory affairs, research finance, clinical operations, oversight committees and quality assurance. Documents and diagrams processes and SOPs related to assigned areas and maintains accuracy of documentation as business or technical workflows evolve as they relate to the Group activities.

• Develops policies and procedures, job aids and other tools; conducts regular meetings with staff to ensure compliance with established practices and to keep the research community abreast of current standards and policies.

• May perform central eligibility verification and central registration for AMC/cooperative group enrollments, as needed.

Technical Writing and Financial Monitoring

• Serve as a liaison and subject matter expert for budgetary and administrative aspects of consortium operations, including grant funding, resource allocation, and reporting requirements. Maintains accurate records. Produces ad-hoc and routine reports and reconciles inconsistencies. Interface with AMC and TCI operational teams.

• Assists in facilitating contracting (i.e. sub-award agreements, MOUs, etc.) and financial tracking for Mount Sinai sites and affiliates.

• Contribute towards preparation of progress reports of the consortium and submission to sponsoring agencies. Provides project management to organize grant submissions including retrieving critical documents/elements, compiling supportive materials, performing quality check, and ensuring deadlines are met. Some technical writing may be required.

• Contribute to the development of grant proposals, progress reports, press releases, manuscripts, and other scholarly publications, showcasing the AMC's research findings and impact.

• May contribute to or edit other technical documents, as assigned.

Stakeholder Engagement and Collaboration

• Serve as a liaison between the AMC and external stakeholders, including government agencies, funding organizations, and community advocacy groups. Ensures accurate and timely information flow between key stakeholders.

• Organizing regular meetings of the consortium members, setting up agenda ahead of the meeting, recording minutes at each meeting and taking key notes from each meeting including voting and consensus and following up on all discussions. Record action items and ensure execution and follow through. Developing a plan for all projects, proposals of the consortium on a regular basis and ensuring follow-up on all discussions and action items. Tisch Cancer Institute

• Liaison with consortium offices (i.e. statistical center, operations office, steering committee, etc.) and Tisch Cancer Institute offices (i.e. legal, finance, administration, clinical research support unit, etc.). Ensure information fluidity.

• Represent the consortium at national and international meetings, conferences, and scientific forums, promoting the AMC's research agenda and fostering collaboration with other research groups.

• Serves as the subject matter expert for TCI. Addresses inquiries, provides resources/training and education, establishes workflows and tools to facilitate local trial conduct, operations, and patient recruitment. May draft materials to promote trial awareness, test/pilot new systems (i.e. clinical trial matching, community outreach), responsible for maintaining accurate data in the clinical trial management system (OnCore). Stays informed of the changing landscape, policies and procedures and holds a deep understanding of Group interworking’s and systems (i.e. portals). Identifies opportunities for staff and faculty engagement at the national level and shepherds such applications forward (i.e. faculty and staff endorsement letters for committee membership)

Administrative

• May serve on a project team, lead or co-lead special projects or major initiatives in areas of interest.

• Performs other related duties, as appropriate.

QUALIFICATIONS

• Bachelor's degree or greater preferred, or combination of applicable experience and education. Master's preferred

• 5+ years of experience of clinical research experience

• Clinical research certification, oncology certification or project management certification preferred

• 2 years of experience in oncology

• Excellent leadership, communication, and interpersonal skills, with the ability to effectively collaborate with diverse stakeholders.

• Excellent written and oral communication, customer service and interpersonal skills

• Advanced knowledge of clinical research concepts, clinical trial operations, good clinical practices and regulatory compliance

• Proven ability to manage large scale complex projects from concept to implementation and the ability to independently prioritize multiple tasks, projects and assignments.

• Demonstrated ability to navigate ambiguous situations

• Excellent analytical and problem solving skills

• Exceptional attention to detail and accuracy

REQUIRED SKILLS

Microsoft Office Suite

ABOUT US

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.

• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.

• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

Explore more about this opportunity and how you can help us write a new chapter in our history!

“About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism.”

EOE Minorities/Women/Disabled/Veterans

Requisition ID : 3017591