Job Description

TASK FORCE: Citywide Grants

UNIT: Grant Monitoring

JOB TITLE: One (1) Analyst / Senior Analyst

CONTROL CODE: CWG-24-02

SUMMARY:

The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assemble and oversee the Mayor’s operating and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.

Within OMB, the Citywide Grants Task Force is responsible for monitoring the financial reporting and collection of all Federal, State, and non-government funds granted to the City, which totaled over $30 billion in FY23. With a mission of improving the timeliness of recognizing, claiming, and collecting revenue, the Task Force provides in-depth analyses, best practices, training, and support to the 50+ agencies that utilize grant funds, as well as to the OMB Task Forces with oversight of those agencies.

The Grant Monitoring Unit interacts with those City agencies and OMB task forces to monitor all grant-related fiscal activities, with each member of the unit overseeing a portfolio of agencies and their associated grants. This unit also interacts and coordinates activities with the other units within the task force (Data & Systems and Cost Accounting) to improve the capabilities used to claim and collect funds from Federal, State, and other entities.

JOB DESCRIPTION:

The duties of this position encompass the following activities for agencies within their portfolio:

• Gathering and maintaining information on active grants such as: award amounts, reimbursement eligibility, claiming guidelines, and timing to claim and collect reimbursements from grantors.

• Monitoring spending compared to grant revenue to identify potential issues and corrective actions.

• Collaborating with OMB Task Forces, City agencies, and grant owners to identify current obstacles to timely grant reimbursement and suggest viable improvement options.

• Supporting testing, training, and deployment activities for enhanced grant reporting capabilities.

• Contributing to other process improvements and analytical projects on an as-needed basis.

QUALIFICATIONS:

• Strong analytical, organizational, and problem-solving skills, with ability to identify issues and recommend solutions and process improvement options.

• Excellent written and verbal communication skills, with the flexibility to adapt their communication style to meet the needs of different individuals or groups with varying levels of understanding.

• Ability to explain complex ideas or processes, including preparing and delivering presentations and training materials.

• Self-starter able to complete assignments and adhere to deadlines with minimal supervision.

• Proficiency with Microsoft Office software, including ability to effectively use pivot tables, formulas, and other techniques for analyzing data and presenting for management review.

• Strong intellectual curiosity and interest in government accounting and grant fiscal processes.

• Prior experience working with the City’s Financial Management System for both Budgeting (FMS2) and Accounting (FMS3) is desirable.

REQUIREMENTS:

Analyst ($74,893+): Bachelor’s degree in Business, Finance, Economics, Public Policy Analysis/Administration, or a subject related to the specific assignment and a minimum of two years of full-time experience in budgetary planning/management, financial analysis, public policy analysis/administration, or a related field; or an awarded Master’s degree in Financial Management, Business, Public Administration or a field related to the specific assignment.

Senior Analyst ($84,257): Bachelor’s degree in Business, Finance, Economics, Public Policy Analysis/Administration, or a subject related to the specific assignment and a minimum of three years of full-time experience in budgetary planning/management, financial analysis, public policy analysis/administration, or a related field; or an awarded Master’s degree in a relevant field, and one year of relevant experience.

Qualifications

1. A baccalaureate degree from an accredited college.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.