Global Markets Executive Assistant

New York, New York

Job Description:

Global Markets Executive Assistant

Global Markets is seeking a seasoned executive assistant to provide comprehensive and confidential administrative support to a senior executive.

Responsibilities:

• Report directly to a senior-level executive of the organization

• Liaise and coordinate communications and meetings with internal and external stakeholders including C-suite executives e.g. CEOs, CFOs, CROs, government officials etc.

• Proactively manage the calendar of senior executive, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner.

• Answer executive phone lines, which entails taking accurate messages, knowing executives whereabouts and handling calls with appropriate judgment

• Provide confidential administrative services and handle personal business matters to optimize the executives’ time

• Manage several different objectives, projects and/or activities simultaneously

• Use the online and phone travel system to schedule travel arrangements (both domestic and international)

• Maintain and update client contact list and schedule routine follow-ups with senior executive clients

• Prepare / assemble briefing memos for meetings including interfacing with stakeholders across the enterprise to receive information

• Manage workflow reporting across various projects and prepare dashboard reporting for senior executive

• Must sit in New York and follow the Global Markets Workplace Excellence guidelines of 2 work from home days per month

Qualifications Necessary:

• Min 5 Years’ administrative experience with a financial institution supporting executive level management

• Exceptional communication skills, both verbal and written, with the ability to build relationships and effectively communicate with internal teams and executive level management to gather and convey relevant information

• Polished and professional in phone and email communications

• Excellent time management, organization, and multi-tasking skills

• Exceptional analytical, problem-solving and organizational skills

• Advanced computing knowledge: Outlook, Word, Power point, OneNote and Excel

• Team player with exemplary work ethic that thrives in a fast-paced environment

• Ability to interact with senior management under highly demanding conditions

• Strong attention to detail, ability to work effectively under pressure and time constraints

• Ability to work between 8am – 6pm and on-call during outside business hours when executive is traveling or has critical business needs

• Professional, positive, calm under pressure and resilient

Shift:

1st shift (United States of America)

Hours Per Week:

40

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