Executive Assistant

New York, NY, US

On-Site

As the Executive Assistant you will need to have a proven track record in organizational requirements, calendar management, and document preparation. Must be skilled in coordinating high-level executive calendars and travel arrangements, ensuring seamless communication, and prioritizing tasks effectively. Recognized for excellent interpersonal skills and the ability to anticipate executive needs.

At dsm-firmenich, being a force for good is not optional. Diversity, Equity & Inclusion is a shared responsibility woven into our daily work, benefiting to our People, Customers & Communities and driving business value. Equal access to opportunities is a given, belonging is a shared feeling, authenticity is celebrated.

Your key responsibilities

• You will organize and maintain the managers (digital) agenda, schedule, change, coordinate and prepare all appointments.

• To provide forward planning support, manage deadlines and deliverables, compose correspondence/reports for review and manager’s signature, update and chase delegated tasks to ensure progress to deadlines.

• Welcome visitors, arrange corresponding meetings (virtual or physical) and social events.

• Invite all participants and guests, attend, make notes and if necessary, distribute minutes and action list.

• Support the team with Global meetings, arrange travel and accommodation for VP , create expense reports for VP, take initiative in manager’s absence.

• Manage Contract Platform. Some SAP management is required for occasional invoicing.

We bring

• Opportunities for growth and advancement for those who embrace innovation and take initiative.

• Customer-first approach, working with world-renowned brands to turn ideas into impactful solutions.

• Opportunity to build a career making a significant impact on billions of lives, with the freedom to shape your own path.

• Dedication to creating better futures for customers, communities, people, and the planet.

• Responsibility and accountability in living company values and driving sustainable solutions.

• Supportive environment where individuals are empowered to progress and contribute to meaningful change.

You bring

• Solid 2-5 years’ experience as Executive Assistant.

• Excellent knowledge of MS tools, especially Outlook, Teams, Excel, PowerPoint and Word.

• Good communication, planning and organizational skills.

• Fluent in English.

• Able to work in stressful situations and to adhere to tight deadlines.

• A service mindset and take a pro-active role.

dsm-firmenich is fully dedicated to inclusion because when people feel engaged and empowered, their creativity and innovation drives unprecedented progress. We aim to build a workplace where opportunity really is equal, so everyone can thrive. We do not discriminate there’s a place for everyone at dsm-firmenich.

As a committed equal opportunity employer, we ensure our recruitment practices are inclusive and fair. We encourage the recruitment of a diverse workforce, representative of the communities in which we work, by using inclusive language, diverse interview panels, diversified sourcing strategies. Selection is based on qualifications, competency, experience, performance history and fit with the team to advance fair and equitable opportunity.

Employment decisions are based upon job-related reasons regardless of an applicant's race, color, ethnicity, national origin, religion, gender, gender identity or expression, sexual orientation, age, disability, backgrounds, genetic information, protected veteran status, or any other status protected by law.

We are committed to providing reasonable support for disabled applicants in our recruiting process. Should you need assistance, and are comfortable to share this, please let us know.

As innovators in nutrition, health, and beauty, dsm-firmenich reinvents, manufactures, and combines vital nutrients, flavors, and fragrances for the world’s growing population to thrive. With our comprehensive range of solutions, with natural and renewable ingredients and renowned science and technology capabilities, we work to create what is essential for life, desirable for consumers, and more sustainable for the planet. dsm-firmenich is a Swiss-Dutch company, listed on the Euronext Amsterdam, with operations in almost 60 countries and revenues of more than €12 billion. With a diverse, worldwide team of nearly 30,000 employees, we bring progress to life™ every day, everywhere, for billions of people.

Please note this is a direct search led by dsm-firmenich. We only accept applications from candidates, not from agencies nor subject to agency’s fees, percentages or similar.