Description

The Central Reliability & Maintenance Engineering (RME) organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our Global RME team.

This position requires high attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams while working closely with other Executive Assistants throughout the organization. The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements.

The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having the whole picture. We are looking for someone motivated, with a proven history of high performance and the ability to operate effectively under pressure. The ideal candidate is confident, enthusiastic, resourceful, tech-savvy, forward-thinking, self-motivated, and a creative problem solver. They are not content with the status quo and aim to invent and simplify processes and programs, seeking out areas of improvement and solutions. A relentless bias for action and effective communication at all levels is a must. This person will have a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives internal and external to Amazon.

Key job responsibilities

• Managing fluid calendar requests, meeting invites, conference room logistics, and floor access

• Planning travel and all related accommodations including lodging, transportation, visa processing and building access.

• Improving morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same

• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items

• Driving team activities (e.g., staff meeting agendas, weekly business reviews, All Hands events, snacks and supply ordering, team-building events, launch events and recognition posters)

• Updating team organizational charts

• Managing workflows that require approvals

• Processing expense reports

• Managing large event logistics, catering, accommodations, and support materials (e.g., business writing courses, All Hands events, etc.)

• Acting as Space Administrator for the team, responsible for space planning, coordination and execution of office moves

A day in the life

Every day is different, but a typical day will involve managing a high volume of email, working with other Executive Assistants to schedule complex meetings, and partnering closely with executives and their business partners on projects and initiatives.

Basic Qualifications

• 2+ years of senior level leadership support, or 1+ years of Amazon experience

• High school or equivalent diploma

• Experience with Microsoft Office products and applications

• Experience with executive level calendar management

Preferred Qualifications

• Experience in a fast-paced, high-tech company

• Experience managing multiple calendars

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.