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American Museum Of Natural History Event Scheduling Manager in New York, New York

Event Scheduling Manager |
Posting Details
Position Information

Position Title Event Scheduling Manager
Department Events & Conferences - 102
Position Summary
The American Museum of Natural History is one of the world's preeminent scientific and cultural institutions, and has as its mission to discover, interpret and disseminate information about human cultures, the natural world and the universe through a wide-ranging program of scientific research, education and exhibition.The Event and Conference Services (ECS) department is seeking a full-time Event Scheduling Manager to manage the Museum's scheduling database, produce Museum-wide schedules and calendars and coordinate requirements for internal meetings. ECS fields a high volume of requests for space usage throughout the Museum campus (including exhibit halls, classrooms, theaters and conference rooms) and the Event Scheduling Manager is the primary point of contact for all requests. The Event Scheduling Manager will utilize our booking management software (Momentus) to review space and resource availability, reserve spaces and coordinate meeting and program needs.

Job duties include:
  • Venue Booking and Calendar Management:
    • Manage meeting/program/event requests from internal clients. Respond to a high volume of requests in a timely and accurate manner.
    • Assign and schedule meetings/programs/events based on space and resource availability. Manage, organize and input data in our booking management software (Momentus).
    • Participate in daily calendar review meetings.
    • Analyze space usage and produce various space usage reports.

  • Scheduling and Administration:
    • Produce and distribute Museum-wide weekly schedule and long-term calendars.
    • Support department operations and administration as needed.
  • Meeting and Program Coordination:
    • Collaborate with internal clients to facilitate all logistics for meetings and programs including room set up, catering, AV, security and facilities. Create and disseminate service orders to the appropriate service providers. Ensure event rooms are set correctly and event service orders are accurate and delivered on time.
  • Manage a work schedule that includes early mornings, weekends, evenings and holidays.

The expected salary range for the Event Scheduling Manager is $65,000/annual - $70,000/annual. The AMNH offers an extensive benefits package designed to meet the needs of our dedicated and diverse community.Pay will be determined based on several factors. The hiring range for the position at commencement is based on the type of work and the scope of responsibilities. The salary and placement offered is based on a number of individualized factors, including, but not limited to, skills, knowledge, training, education, credentials, areas of specialization and depth and scope of experience.
Required Qualifications
  • High School Diploma or equivalent.
  • 3 years experience scheduling facilities and/or coordinating meetings and events.
  • Proficiency in Microsoft Office Suite.
  • Experience with CRM/Event Management software.
  • Excellent communication skills (verbal/written and interpersonal skills).
Preferred Qualifications
  • Bachelor's degree in hospitality or another related field.
Physical Demands
  • Must be able to remain in a stationary position (sitting or standing) for prolonged periods.
  • Must be able to move about the Museum campus.
  • Positioning/change of positioning: Must be able to frequently position oneself/body to accomplish job duties.
    • Exerting up to 50 pounds of force occasionally and up to 20 pounds of force frequently. May include any of the following:
      • Pushing: Using upper extremities to press against something with steady force to thrust forward, downward or outward.
      • Pulling: Using upper extremities to exert force in order to drag, haul or tug objects in a sustained motion.
      • Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position.
Category Full-Time
Total Number of Scheduled Hours Per Pay Period 70
Union Status Non-Union
FLSA Exempt
Expected Salary Minimum $65,000/annual
Expected Salary Maximum $70,000/annual
EEO Statement
The American Museum of Natural History is an Equal Opportunity/Affirmative Action Employer. The Museum does not discriminate with respect to employment, or admission or access to Museum facilities, programs or activities on the basis of race, creed, color, religion, age, disability, marital status, partnership status, gender (including sexual harassment), sex, sexual orientation, gender identity, gender expression, genetic information, pregnancy and lactation accommodations, alienage or citizenship status, current or former participation in the uniformed services, status as a veteran, caregiver, pre-employment marijuana testing, sexual and reproductive health decisions, salary history, national or ethnic origin, height, weight, or on account of any other basis prohibited by applicable City, State, or Federal law. Additional protections are afforded in employment based on arrest or conviction record, status as a victim of domestic violence, stalking and sex offenses, unemployment status, and credit history, in each case to the extent provided by law.
Quick Link https://careers.amnh.org/postings/4233
Posting Detail Information

Posting Number GS805P
Open Date 09/04/2024
Close Date
Open Until Filled Yes
Special Instructions to Applicants
Supplemental Questions

Required fields are indicated with an asterisk ().

  1. Do you have three years of experience scheduling facilities and/or coordinating meetings and events?
    • Yes
    • No
  2. * Do you have experience with CRM/Event Management software?
    • Yes
    • No
Documents Needed To Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

    The American Museum of Natural History is an Equal Opportunity/Affirmative Action and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

    Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly

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