Job Description

The Deputy Executive Director - Financial Systems has oversight of five major departments that together are responsible for the continued development, ongoing maintenance and operations of several key New York City enterprise applications, including: the Financial Management System: Budget (FMS), Financial Management System: Accounting (FMS/3), Interfund Allocation (IFA), Payee Information Portal (PIP), Workers Compensation Payments, Debt Management System (DMS) and the VENDEX inquiry system. The departments managed by the Deputy Executive Director – Financial Systems include: Business Support, Application Development, Testing, Infrastructure and Production Operations. Reporting directly to the FISA-OPA 1st Deputy Executive Director for Operations, the Deputy Executive Director – Financial Systems is responsible ensuring the continued delivery of software and services to the end users. Success of the operation is largely defined by: the accurate and secure production of vendor / payee / workers compensation disbursements; continued integrity of funds availability controls; production of financial reporting and budget publications; timely and accurate distribution of tax statements; and construction of (and continued execution on) an out-year road map for long term management of the financial software/solution services.

In oversight of the five departments within the Financial Systems division, the candidate will:

• Provide guidance to the Business Team in the management of the overall portfolio of IT initiatives. Input to the team will help manage competing requests for internal driven technology projects

and oversight sponsored requests (e.g., legally mandated, new business requirements, etc.);

• Ensure the Business Team has a clear model for delivery of technical requirements to the Development Team and delivery of usage

scenarios for the Test Team;

• Ensure the Development Team has well defined technical standards for: coding, delivery of advanced configuration changes, unit testing, version control and code promotion;

• Ensure the Test Team has visibility into the software delivery pipeline in order to allow for proper resource planning and adequately defined requirements from the business team;

• Ensure the Infrastructure team: has responsible plans and practices in place to meet the requirements for system availability, stability, performance and recovery in the event of a disaster; executes to strategic plan that ensures technical operations are managed on vendor supported product levels/versions;

• Ensure that the Operations Team has appropriately detailed policies & procedures for the following functions: Financial systems and mainframe user provisioning and security configuration,

configuration / build management, quality control of disbursements, batch job operations , management of file transmissions, business calendar management;

The candidate will ensure that changes efficiently move through the software development life cycle resulting in on schedule deployments that meet business requirements, have minimal defect levels and meet FISA standards for security and reliability.

The candidate will be expected to play a lead role in project initiation activities of enterprise-wide application upgrades on FISA-OPA’s financial systems roadmap – and the candidate will have continued responsibility for management of the project(s) through completion.

Additionally:

• The candidate will provide detailed input to the budget preparation and maintenance processes throughout the fiscal year. Inputs will come in the form of: projections for staff augmentation,

capital requests for hardware / software upgrades, project budgets for multi-year initiatives, etc. The candidate will develop budget requests with the department leads and will coordinate multi-

department project requests within the Financial Systems division.

• The candidate will work regularly with procurement staff and will provide technical requirements as appropriate to the various sourcing options (e.g., quotes for an order, content for an RFP, etc.).

• The candidate will be expected to interface with and manage relationships with senior staff at stakeholder agencies (e.g., OMB, Comptroller, MOCS, DCAS, DOF, etc.) and external entities (e.g.,

  banks, etc.).

As a member of the senior management team, the candidate will be expected to participate in activities as requested, e.g., participation on a selection committee(s), data collection requests for security/audit/investigatory matters, FISA-OPA Board reporting, etc.)

Preferred Skills

• Demonstrated and extensive experience with the following applications: FMS, FMS/3, VENDEX, IFA, PIP, Workers Compensation, DMS

• Subject matter expertise on the business functions under management in the New York City Financial systems suite

• Experience with at least 2 major Financial ERP upgrades for very large organizations (over 100k+ employees). Work experience should reflect proven ability in developing and delivering

successful enterprise-wide applications and in coordinating such deployments.

• The candidate should have deep knowledge of the full application development and deployment life cycle processes.

• Demonstrated ability performing project management activities.

• Excellent communication (oral and written), interpersonal, and organizational skills are required.

• Demonstrated ability to manage a large organization (no less than 30+ staff)

Additional Information

P65

To Apply

Applicants may visit the Jobs NYC website: www.nyc.gov/jobs and apply to Job ID: 683088. While all complete applications will be given consideration, only candidates selected for an interview will be contacted.

Public Svc Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment program. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Hours/Shift

35 hours Weekly/Day.

Work Location

5 Manhattan West, NY, NY

Qualifications

1. A master's degree in computer science from an accredited college or university and three (3) years of progressively more responsible, full-time, satisfactory experience in Information Technology (IT) including applications development, systems development, data communications and networking, database administration, data processing, or user services. At least eighteen (18) months of this experience must have been in an administrative, managerial or executive capacity in the areas of applications development, systems development, data communications and networking, database administration, data processing or in the supervision of staff performing these duties; or

2. A baccalaureate degree from an accredited college or university and four (4) years of progressively more responsible, full-time, satisfactory experience as described in "1" above; or

3. A four-year high school diploma or its educational equivalent, and six (6) years of progressively more responsible, full-time, satisfactory experience as described in "1" above; or

4. A satisfactory combination of education and experience equivalent to "1", "2" or "3" above. However, all candidates must have at least a four-year high school diploma or its educational equivalent and must possess at least three (3) years of experience as described in "1" above, including the eighteen (18) months of administrative, managerial, executive or supervisory experience as described in "1" above.

In the absence of a baccalaureate degree, undergraduate credits may be substituted for a maximum of two (2) years of the required experience in IT on the basis of 30 semester credits for six (6) months of the required experience. Graduate credits in computer science may be substituted for a maximum of one (1) year of the required experience in IT on the basis of 30 graduate semester credits in computer science for one (1) year of the required IT experience. However, undergraduate and/or graduate credits may not be substituted for the eighteen (18) months of experience in an administrative, managerial, executive, or supervisory capacity as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.