• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $62,400 - $64,000

Position Summary

At Columbia University Irving Medical Center (CUIMC), we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. We apply the same rigor in our commitment to fostering an inclusive, thriving community and caring for our employees and their loved ones. We offer immediate eligibility and invest in our employees' families through comprehensive Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits. This position focuses on clinical research coordination and clinical care coordination of pediatric infectious diseases patients.

Responsibilities

• Assist the Principal Investigator/s in developing the Protocol, Project Summary, Required Forms (i.e. Consent Form, IRB paperwork, budgets, Investigator's Agreement(s)).
• Implement and coordinate research studies with guidance from Principal Investigators.
• Function as a liaison between clinical research investigators and various organizations/departments/agencies including but not limited to; Institutional Review Board, Grants Management, Clinical Trials Office, and sponsors/monitors.
• Screen patient records, recruit patients and obtain informed consent for research studies.
• Follow study protocol in the scheduling of test and procedures.
• Prepare and maintain manuals of procedures.
• Coordinate secure data sharing with external site teams.
• Assists with collecting, labeling and storing blood, urine and other specimens for analysis.
• Collect, correlate and file patient records and laboratory data for analysis.
• Schedule, monitor and evaluate patients involved in research studies.
• Ensures compliance with hospital, IRB, HIPAA and funding agency regulations.
• Assists in development of grant applications and budget documents.
• Creates and maintain internal databases and prepares reports and resolutions as needed.
• Prepare documents for renewals, modifications, yearly submissions, audits, and IRB correspondence for trials.
• Maintain laboratory supply inventories, manage the procurement of laboratory and office supplies, and confirm invoices for study-related expenses.
• Clinical Care Coordination for our Pediatric Transplant & Immunocompromised Host (PITCH) ID care team:
  • Coordinate scheduling of outpatient and follow-up appointments with referring services.
  • Collaborate with transplant subspecialty teams (i.e. cardiology, nephrology, hepatology, and hematology/oncology) to ensure seamless communication and coordination of infectious disease care.
  • Assist PITCH care team to ensure seamless communication with families, ensuring no delays in diagnosis, treatment or follow-up.
  • With guidance from PITCH care team, assist patients and families in navigating complex diagnostic tests and treatments, including the coordination of specialized testing, imaging, prior authorization and consultations.
  • Monitor and track clinical laboratory results, ensuring that they are reviewed promptly and that any abnormal findings are escalated to the appropriate healthcare provider.
• Perform other related duties and responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience required.

Preferred Qualifications

• Prior training in Health Sciences or Public Health.
• Experience working with electronic health records (EPIC or otherwise).
• Experience working in a clinical coordinator or case management role.

Other Requirements

• Excellent organizational, communication, and interpersonal skills.
• Ability to multitask effectively in a fast-paced, multidisciplinary team environment.