Job Description

**Only current FDNY employees serving in the permanent civil service title of Principal Administrative Associate will be considered.

The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world's busiest and most highly skilled emergency response agency. The Department's main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department's core values. The Bureau of Procurement and Fiscal Services mission is to provide comprehensive purchasing and fiscal management for the agency. The services offered by the bureau include procurement administration, grants management, disbursement management, payment review, City tax levy budget coordination, capital project accounting, contracts administration as well as other related activities.

The Fire Department, City of New York (FDNY), seeks a full-time OTPS Budget Analyst in the Bureau of Procurement and Fiscal Services. Reporting directly to the Deputy Director of OTPS Budget Management, the successful candidate will; Administer agency expense/OTPS budgets; track various funding sources and prepare reports; will be responsible for the allocation of the OTPS Budget. Perform administrative, managerial and executive duties in professional budget work, budget administration, accounting, economic and financial administration. Consult with all Bureaus and Administrative Units in projections, expenditures and actuals of their Budget; provide contract information to be used in the monthly Funds Analysis. Manage the daily monitoring of the entire O.T.P.S Budget and allocate funds for Formal contracts, Small Purchase requests, requirement contracts and requirement purchase orders. Reconcile Budget and Object Code balances with the City’s Financial Management Systems (FMS) and Fire Department Electronic Contract Management System (eCMS). Perform budget modifications as required, using the established format and based on receipt of funding requests from the Procurement staff and the Contract Unit staff, to provide funding for essential program related procurements; purchase requisitions, purchase orders, contracts and miscellaneous payments. Prepare monthly and year-to-date agency expenditure reports for review by executive management. Track and analyze unit’s budget allocations vs. expenditure. Track and prepare variance reports of specific items in agency expense budget with future spending projections for each item.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.