Job Description

The Administrative Coordinator I role is essential in providing comprehensive support to The Director for The Center of Interventional Cardiovascular Research and Clinical Trials ensuring smooth day-to-day operations within the department or office. This position involves coordinating administrative activities across clinical, administrative, and academic departments, facilitating effective communication and project management.

Qualifications

• Bachelors Degree or equivalent combination of applicable

• 5 years related administrative or business experience required. Some supervisory experience preferred. experience and education

• Due to the nature of this role supporting executive leadership, occasional flexibility to work beyond standard hours is required to meet urgent or time-sensitive needs.

Responsibilities

• The Administrative Coordinator I will provide essential support in managing the day-to-day operations for The Director.

• This role involves coordinating administrative activities across clinical, administrative, and academic sectors, ensuring smooth operations and effective communication.

• This role offers the opportunity to work closely with leadership in a dynamic environment, making a meaningful impact on patient care, clinical research, and departmental efficiency.

• Serve as the primary point of contact for patients traveling to Mount Sinai for consultation and treatment.

• Manage The Director’s calendar, including complex calendar scheduling of meetings, appointments, speaking engagements, and travel arrangements.

• Prepare travel reimbursements and expense reports.

• Updates requisite information of The Director (CVs and Disclosures) as new contracts are signed.

• Screen and prioritize incoming communications, responding or directing as necessary.

• Leads the planning and logistical arrangements for forums, conferences, seminars, and/or meetings. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.

• Prepare informational packets and presentations for meetings.

• Ensure all materials for The Director are complete and accurate.

• Assist with grant applications and special projects as needed.

• Mentor and train new office staff as required.

• Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors’ contracts and renews as needed.

• Oversight of Administration Team.

• Works closely with International Affairs to assist with immigration materials, visa processing, and supporting documents for international personnel and staff.

• Processes academic/clinical appointment materials for research fellows and visitors to the clinical trials center.

• Supports onboarding of new candidates/volunteer/observers and conducts orientation for new staff

• May participate in performance appraisal, promotions, transfers and other personnel transactions as assigned.

• Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.

• Perform other related duties as assigned.

About Us

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.

• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.

• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

Explore more about this opportunity and how you can help us write a new chapter in our history!

“About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism.”

EOE Minorities/Women/Disabled/Veterans

Compensation Statement

Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $62571.36 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.