Administrative Assistant

505 8th Ave, New York, NY 10018, USA

Req #2441

Wednesday, April 17, 2024

ABOUT US: - We believe that everyone deserves a home!

Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.

But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.

Reporting to the Vice President, Programs, t he Administrative Assistant is the main point of contact for the 12 th floor administrative office s for Programs and Property Management . Th e Administrative Assistant is responsible for basic bookkeeping includ ing petty cash, check requisitions, billing, and processing c heck r equest v ouchers for company credit card accounts. The Administrative Assistant schedul es the 12 th floor conference room, schedul es meetings, maintai ns filing systems, and manag es o ffice mail and general inquiries . The Administrative Assistant helps to coordinate and set up staff events and meetings.

This is a position on-site, Monday-Friday.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Answer telephon e, tak e messages , and direct calls

• Manage walk-ins , direct people to the appropriate Breaking Ground building s , program s , or service s

• Maintain and manage staff calendars for senior leadership in Programs, Property Ma nagement, and A sset M anagement

• Compose, type, and edit correspondence, reports, memoranda and other material s

• Manage invoices, check requests , credit card reconciliations

• Track and order supplies

• Coordinate events

• Provide coverage for the 5 th floor reception desk as needed

• Perform other duties as assigned

  MINIMUM QUALIFICATIONS:

• High School diploma or equivalent required

• Minimum 2 years of experience in administrative support or related position required

• Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams required

• Must be able to handle multiple tasks simultaneously

• Must have strong written and verbal skills

EOE/M/F/Vet/Disabled

Other details

• Pay Type Hourly

• Min Hiring Rate $19.23

• Max Hiring Rate $19.23

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• 505 8th Ave, New York, NY 10018, USA