Job Information
Cayuga Centers Administrative Assistant in New York, New York
Administrative Assistant
+ + Job Tracking ID: 512690-887749
Job Location: New York, NY
Job Level: Entry Level (less than 2 years)
Level of Education: 2 year degree
- Job Type: Full-Time/Regular
Date Updated: October 22, 2024
Years of Experience: 2 - 5 Years
Starting Date: ASAP
Invite a friend
Back to job search (http://www.facebook.com/sharer.php?u=https%3A%2F%2Fcayugacenters%2Eatsondemand%2Ecom%2Findex%2Ecfm%3Ffuseaction%3D512690%2Eviewjobdetail%26CID%3D512690%26JID%3D887749%26source%3Dfacebook)
Serve as a receptionist for a New York City Region Offices and other sites as assigned.
Respond to "assistance request phone calls" along with door assistance in a positive and respectful manner.
Act as the "first point of contact" for Cayuga Centers guests.
Project a professional, friendly and helpful presence.
Ensure office organization and assist with clerical duties as assigned.
Assist with file organization, storage, and filing of paperwork for each program file as needed.
Retrieval, sorting and distribution of agency mail daily and completing any errands as assigned.
Ensure all necessary New York City paperwork templates are readily available.
Conduct office supply audits to organize and replenish items as needed.
Filter through agency phone calls to assist or redirect the call to the appropriate department and staff.
Provide backup to other clerical staff as needed.
Attend and remain up to date on required training and policies assigned by the agency.
Responsible for complying with rules and regulations governing access to Protected Health Information under HIPAA. Access to Protected Health Information is limited to the extent required to perform responsibilities effectively and efficiently. No access will be permitted unnecessarily. The essential job functions as described, herein, dictate the level of access, use, and disclosure of confidential information.
Assist with all other tasks assigned by your immediate supervisor, program and agency leadership.
Schedule:
Regular hours will vary. Must be flexible to meet program needs.
High School Diploma Required. Associate’s Degree or Bachelor’s Degree in Business or Communications preferred
Administrative experience preferred Experience working in a busy human services office- strongly preferred
Strong communication and organizational skills with the ability to handle numerous tasks required
Strong skills in Microsoft Office and Google Workspace required
Knowledgeable of general clerical and office procedures such as phone calls, emails, print, scan or fax.
Bilingual - English and Spanish required. All agency documents and records are in English, so English writing proficiency is required. Position itself requires Spanish speaking, writing, and reading proficiency
Knowledgeable of proper grammar, spelling, punctuation and documents such as word, excel, and PowerPoint
Good proofreading and editing skills required for documents in English and Haitian Creole
Ability to handle confidential material in a responsible manner
Ability to maintain a positive and collaborative attitude towards others
Demonstrates the ability to perform duties with minimal supervision and to exercise greater judgment
Ability to travel to other agency locations as required
Word processing: Including responding to emails, composing letters, completing computerized documentation, transcribing minutes for meetings, etc.: This involves sitting at a computer for a minimum of 5 hours and could be up to 7 hours a day depending on program needs
Lifting and filing of Agency file books - weighing approximately 6-8 lbs. each - 5 inch binders. Sorting paperwork, hole punching, opening and closing of binder rings as needed
Completing paperwork -Such as copying, stapling as needed
Answering phones, processing mail, filing, lifting packages as needed
Must be able to lift up to 50 pounds
Sit/ride in vehicles, busses, subways, trains, planes - public transportation for lengthy periods of time
Walk up/down stairs as needed
Walk to enter/exit subway and other public transportation as needed
Walk several blocks to get to required location
120 hours of Vacation
10 Holidays, 3 Personal Days, Medical Appointment Time
Supervision available for licensure
Medical, dental, and vision insurance
Pet and Legal insurance
Employee Assistance Program
FSA, Transit, and Parking savings accounts
Supplemental life insurance, critical illness, enhanced short-term disability benefits
401(k) match up to 6 %
Corporate Discounts Program
Sick Leave Pool
Identity Protection
Why Cayuga Centers?
Certified Great Place to Work ®
Workplace Wellness Award Finalist
Council on Accreditation (COA) Accredited
Implement best practices and evidence-based interventions
Committed to employee professional development and advancement
We embrace change, innovation and opportunities
Our diverse workforce acts and leads with human sensitivity and respect
Large and growing national footprint
We maintain a drug-free workplace and perform pre-employment drug testing.