Job Title: Administrative Assistant

PVN ID: BA-2409-006434

Category: Administrative Services

Location: BARUCH COLLEGE

Job Description

General Description

Baruch College seeks a dynamic, customer-service, and detail-oriented individual to serve as an Administrative Assistant in the Office of College Advancement, reporting to the Office Manager. The Administrative Assistant will provide support and outreach for the department, which includes assisting in the areas of Advancement Services, Alumni Relations & Volunteer Engagement, and Fundraising. This position is an exciting opportunity in a dynamic, fast-paced environment that interfaces with internal stakeholders, and external alumni, donors, and volunteers.

Other Duties

Responsibilities include and not limited to the following:Payment and Requisition Request: Review, verify, and prepare vendor payment requests, ensuring all necessary documentation is obtained. Log payments in the advancement data system and create purchase requisitions/orders as initiated by the Office Manager.

Administrative Support: Provide comprehensive administrative support to the Office of College Advancement, including serving as the primary customer service representative, addressing alumni inquiries promptly via email, telephone, and in-person.

Office Management: Assist with mailing, shipping, and maintaining office equipment.

Communication: Answer telephones, respond to voice messages and direct calls to the appropriate team member.

Student and Employee Support: Assist with student timesheets and/or recruitment and the onboarding process for part-time employees. Reserve conference rooms and submit facility work requests.

Merchandise and Programs: Assist Alumni Relations with the organization of Alumni merchandise and support of the alumni ID card program.

Event Support: Provide support for board meetings and other events. Liaise with Advancement Services team on various alumni data projects.

Assist with other projects as needed.

Qualifications

• Bachelor’s degree required.

• A minimum of one year or more experience in higher education development or non-profit setting preferred.

• Proficiency in Microsoft Office suite.

• Advanced computer skills.

• Excellent written and verbal communication skills and problem-solving skills.

  RFCUNY Benefits RFCUNY Employee Benefits and Accruals

  About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department Office of College Advancement

Status Full Time

Annual Salary Range $49,960.00 - $51,781.00

Closing Date Nov 05, 2024 (Or Until Filled)

Bargaining Unit No

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