Working Title: EWR Administrative Specialist

Job Class: Office & Admin Specialist Sr

Agency: MN Department of Natural Resources

• Job ID : 81552

• Location : New Ulm

• Telework Eligible : Yes - This position will require 1-2 days a week in the office.

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 11/08/2024

• Closing Date : 12/02/2024

• Hiring Agency/Seniority Unit : Department of Natural Resources

• Division/Unit : Ecological and Water Resources

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : New Ulm Region

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Division of Ecological and Water Resources is seeking to hire a full-time, permanent EWR (Ecological and Water Resources) Administrative Specialist, located in New Ulm. This position manages office operations, prepares, revises, and audits documents, updates personnel records, and manages financial resources for the Regional Ecological and Water Resources Office and six area offices, all within the administrative Southern Region. Additionally, the person in this position provides program information, rules, and policy information to the public and other governmental units. The person in this position also advises and directs Southern Region Area Ecological and Water Resources clerical staff.

Responsibilities :

• Establish and revise region-wide procedures and work systems; perform office management activities to effectively provide support services to the Regional Ecological and Water Resources Managers and other Area and Program Staff.

• Oversee the auditing and administrative aspects of the Southern Region Ecological and Water Resources budgets and accounting system so that purchasing and accounting requirements are complied with, all obligations are accurately met, and budgetary analysis is accurate, current, and readily available.

• Provide Administrative support to the different program areas within the Southern Region Ecological and Water Resources division to accomplish program objectives.

• Provide information and assistance about Ecological and Water Resources programs and topics to DNR staff and the general public.

• Complete other administrative or clerical duties as assigned.Serve as backup for the other Regional Ecological and Water Resources Administrative Specialists when needed.Assure responsibility for safety and accountability for safety performance so the employee will accomplish all tasks according to established safety procedures, thereby reducing injuries and equipment damages.

This position has a flexible work arrangement and may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete an annual telework agreement.

Minimum Qualifications

• English skills sufficient to generate readable and accurate written materials (e.g., information and instructional materials, letters, memos, and reports) free of spelling and grammatical errors.

• Word processing and typing skills sufficient to prepare advanced correspondence, documents, informational articles, policies, and procedure statements.

• Spreadsheet skills sufficient to organize data and information from a variety of sources, compile lists, and track projects and activities.

• Data management skills sufficient to compile, research, and analyze information from databases.

• Accounting/budgeting/expense skills sufficient to review, track, analyze, and prepare financial summaries and reports.

• Customer service skills sufficient to serve as the initial public contact on all inquiries requiring assistance or redirect to appropriate staff, and working effectively with a diverse and occasionally difficult clientele in a courteous, tactful, effective, and professional manner.

• Ability to implement and provide input for program policies, procedures, and service standards in cooperation with Management Resource programs.

• Lead work skills sufficient to manage work through others to achieve Management Resource objectives.

Preferred Qualifications

• Three (3) years of general office experience.

• Post-High school education in Business, Finance, Administration, Operations, Fleet, or Shop Management.

• Experience with Microsoft Office Suite (i.e., Word, Excel, Outlook, and Access) at an advanced level sufficient to compose, create, modify, and publish documents and materials.

• Knowledge and proficiency in SEMA4 and the SWIFT accounting system.

• Knowledge of accounting principles and techniques to accurately access current and anticipated budget situations and interpret budget information and produce reports to benefit managers and supervisors.

• Knowledge of Management Resource Programs such as fleet, facilities, engineering, IT, materials management, and procurement.

• Proficient with team leadership skills, sufficient to plan, organize, administer, coach, and direct office support activities with multiple area offices.

• Working knowledge of the Data Privacy Act to deal with personnel issues and other agency and public inquiries.

• Knowledge of Minnesota DNR Permitting and Reporting System (MPARS).

Additional Requirement

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

· Conflict of Interest Review

· Criminal History Check

· Education Verification

· Employment Reference / Records Check

· License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.