Accounts Payable Specialist

Job Description: We are seeking an experienced Accounts Payable Specialist to join our team. The ideal candidate will be responsible for processing invoices, managing vendor relationships, and ensuring timely payments. This is a fully on-site role based in our brand-new office in New Rochelle, NY. The position offers a comprehensive benefits package and the opportunity to work within a dynamic and growing team.

Responsibilities:

• Check requisitions, gather invoices, and submit for approval.

• Review invoices for accuracy.

• Input invoices into the accounts payable program.

• Cut checks for assigned entities, obtain required signatures, and ensure timely mailing of paid bills.

• File all paid invoices on a timely basis.

• Prepare monthly credit card expense vouchers and supporting documents.

• Assist in preparation for annual audits.

• Support projects for the Controller as needed.

• Perform other duties as reasonably assigned by management.

Essential Skills:

• 1-3 years of experience in accounts payable and invoice processing.

• Proficiency in Excel and accounting software.

• Experience with invoicing, purchase orders, and payable reconciliations.

• Knowledge of three-way matching and coding.

• Vendor management skills.

• Familiarity with Sage 100 ERP.

Additional Skills & Qualifications:

• Experience with ACH, credit cards, and checks.

• Knowledge of MAS 200.

Work Environment: The position is fully on-site, with a work week of 35 hours. The schedule is Monday-Thursday from 8:00 a.m. to 4:00 p.m. and Friday from 8:00 a.m. to 2:00 p.m., with a one-hour unpaid lunch break. The team consists of 20 people in the A&F department, with 2-3 people in the AP team reporting to the AP Manager. The role is open due to internal promotions. Our office recently moved to a brand-new location in New Rochelle, NY. Benefits may include medical, dental, and vision insurance, 401(k) retirement plan with both pre-tax and post-tax contributions, life insurance, short and long-term disability, health spending account, transportation benefits, employee assistance program, and time off/leave options.

Pay and Benefits

The pay range for this position is $27.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Rochelle,NY.

Application Deadline

This position is anticipated to close on Feb 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.