ADMINISTRATIVE ASSISTANT 5

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ADMINISTRATIVE ASSISTANT 5

Salary

$2,978.00 - $5,843.00 Monthly

Location

New Orleans, LA

Job Type

Classified

Job Number

CRT-2024-201749-TJ

Department

Culture Rec & Tourism-State Museum

Opening Date

10/24/2024

Closing Date

11/8/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

LOCATION AND POSITION INFORMATION:

• This position is located at the Office of State Museums in New Orleans, LA.

  The Administrative Assistant 5 serves as the confidential secretary to the Assistant Secretary for the Office of State Museums. The Assistant Secretary serves as the Museum Director for the Louisiana State Museum which is a multi-site facility with attractions in the cities of New Orleans, Baton Rouge, Patterson, Thibodaux and Natchitoches. The Administrative Assistant 5 will interact with many important professional and political figures and be expected to perform duties at a higher level of professionalism. The incumbent handles a wide variety of administrative duties with general direction from the Assistant Secretary and ensures information is disseminated within the Department, the Office of the Lieutenant Governor. other state agencies and outside parties using discretion and diplomacy.

  AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

• Displaying Expertise:The ability to exhibit specialized skills or knowledge gained from experience or training

• Managing Resources:The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

PREFERRED COMPENTENCIES:

• Acting Decisively: The ability to make decisions quickly and effectively.

• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

APPLICATION INFORMATION:

• No Civil Service test score is required in order to be considered for this vacancy.

• To apply for this vacancy, click on the“Apply”link above and complete an electronic application , which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.

Louisiana as a State, is a Model Employer for People with Disabilities.

For further information about this vacancy contact:

Troi Johnson, HR Analyst

Department of Culture, Recreation, and Tourism

1051 N. 3rd St

Baton Rouge, LA 70802

Fax: (225) 342-7928

tjohnson@crt.la.gov

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Four years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

Level of Work:

Advanced.

Supervision Received:

General from a classified/unclassified executive or high-ranking classified administrator.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.

Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.

Examples of Work

Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas.

Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.

Serves as executive support to department advisors and decision-makers, including administrators and boards/committees.

Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.

Interprets departmental policies and procedures for staff members and the general public.

Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance.

Collects and compiles budgetary data for monitoring funds and staffing levels.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

May attend meetings and transcribe minutes.

May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

• 1= I have no experience and/or am uncomfortable acting decisively

• 2= I have limited experience or require assistance to act decisively

• 3= I can act decisively

• 4= I can act decisively and help others improve their ability to act decisively

  02

  AD: Explain your rating by providing specific and relevant examples in the box below.

  03

  DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.

• 1= I have no experience and/or am uncomfortable demonstrating initiative

• 2= I have limited experience or require assistance to demonstrate initiative

• 3= I can demonstrate initiative

• 4= I can and help others improve their ability to demonstrate initiative

  04

  DIn: Explain your rating by providing specific and relevant examples in the box below.

  05

  DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.

• 1= I have no experience and/or am uncomfortable displaying expertise

• 2= I have limited experience or require assistance to display expertise

• 3= I can display expertise

• 4= I can display expertise and help others improve their ability to display expertise

  06

  DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.

• 1= I have no experience and/or am uncomfortable displaying professionalism

• 2= I have limited experience or require assistance to display professionalism

• 3= I can display professionalism

• 4= I can display professionalism and help others improve their ability to display professionalism

  07

  DPf: Explain your rating by providing specific and relevant examples in the box below.

  08

  MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

• 1= I have no experience and/or am uncomfortable managing resources

• 2= I have limited experience or require assistance to manage resources

• 3= I can manage resources

• 4= I can manage resources and help others improve their ability to manage resources

  09

  MR: Explain your rating by providing specific and relevant examples in the box below.

  10

  DE: Explain your rating by providing specific and relevant examples in the box below.

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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