Procurement Business Systems Analyst I

Job ID:

240633

Location:

MD-Metro Bldg New Carrollton

Full/Part Time:

Full-Time

Posting Open-Close

11/05/2024

-

11/19/2024

Union

002

Regular/Temporary:

Regular

Job Description

The Washington Metropolitan Area Transit Authority (WMATA) is seeking a dynamic Procurement Business Systems Analyst I to join our team. In this role, you'll be instrumental in optimizing procurement processes and supporting system integrations across the Authority. With expertise in PeopleSoft Financial Systems including Supply Chain Management and PeopleSoft EPM, you¿ll act as a key liaison between business and IT teams, resolving technical issues and driving operational efficiency. Your work in process analysis, requirements gathering, system testing, and data reporting will enhance decision-making, improve budget management, and ensure system functionality, all while supporting Procurement and Materials mission to deliver high-quality procurement services for WMATA¿s transportation needs.

Minimum Qualifications

Education

• A Bachelor's degree in Business Administration, Computer Science or related field with business analysis and information system/technology

Experience

• Four (4) years of experience in business analysis and process design in Procure-to-Pay application systems; analysis and development of automated procurement systems. Must have proven proficiency and experience with Oracle PeopleSoft Financials and Supply Chain Management application modules version 9.1 or higher

ADDITIONAL CRITERIA FOR PROGRESSION

• Note : Progression is not automatic nor guaranteed and is dependent on successfully completing the specified workload requirements

• Candidates for promotion to the next level must meet the minimum qualifications and work experience of the next career ladder series job before consideration for advancement

• Candidates must remain within the career ladder job for at least six months before consideration for advancement to the next career ladder job. *

• * The one-year new hire probationary period must be met according to the Local 002 Collective Bargaining Agreement.

Certification/Licensure

• N/A

Preferred

• Education

• A Bachelor's degree in Business Administration, Computer Science or related field with business analysis and information system/technology

Medical Group

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

Summary

The Procurement Business Systems Analyst I is a responsible, highly technical, analytical, confidential, professional level application software and business functional analytical position in the Office of Procurement and Materials (PRMT). This incumbent is responsible for business process analysis, process definition and changes to procure-to-pay functions. The incumbent acts as a liaison with the Information Technology (IT) team for the Authority-wide applications that impact PRMT internal and external users, for both technical and business functional issues. The Procurement Business Systems Analyst I serves as a subject matter expert in these areas. This work involves the extensive use of PeopleSoft Financial System (FIN) application modules to include Supply Chain Management, PeopleSoft EPM and PeopleSoft Query tools. The incumbent documents, maintains, troubleshoots, monitors and debugs application software. This incumbent further provides analytical support for a variety of professional functions related to the development and administration of PRMT programs and services. The Analyst I also provides data analysis and system support for all of PRMT¿s administrative and management activities.

Essential Functions

• Serves as a functional support analyst for PRMT regarding all direct and integrated automated systems.

• Provides process analysis and reports findings for changes and improvements.

• Assists with the coordination and monitoring of major system development, enhancement and replacement projects. Assist with project status and progress reports. Gathers business requirements and develops functional requirement documents. Tests new processes and applications in both production and non-production environments. Performs acceptance testing for all PRMT application system changes implemented by IT team.

• Performs a variety of independent activities involved in the collection, analysis, documentation and interpretation of procurement contract management information.

• Performs data analysis and generates monthly reports for PRMT using Structured Query Language (SQL) tools and Microsoft (MS) Excel.

• Serves as a liaison between Procurement and IT to implement new and redefined business processes, related to Procure-to-Pay (PTP) applications and processes required fixes and patches to the PTP (Procure-to-Pay) applications for data and application related issues.

• Serves as functional system support analyst in assisting PRMT management for all administrative activities related to PRMT staff management; and annual budget using Supply Chain Management, PeopleSoft EPM and Financial applications.

• Coordinates with integrated applications, including Accounts Payable, Commitment Control, Project Costing, Inventory and Maximo to improve business process efficiencies, work flows and system enhancements per Washington Metropolitan Area Transit¿s (WMATA) standards.

• Interacts regularly with end users, troubleshoots, production level issues related to procurement applications and security access for all PRMT users. Also provides continuous user improvements to all aspects of design and processes.

• Serves as a functional point of contact for procurement in clarifying user questions and requests.

The essential duties listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:

• Skills and/or behavioral assessment

• Personal interview

• Verification of education and experience (including certifications and licenses)

• Criminal Background Check (a criminal conviction is not an automatic bar to employment)

• Medical examination including a drug and alcohol screening (for safety sensitive positions)

• Review of a current motor vehicle report

Closing

WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.