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Rutgers The State University Work Assistant ( Administrative Support Specialist) Part-Time New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Work Assistant ( Administrative Support Specialist) Part-Time
Job Category Staff & Executive - Administrative & Support
Department Institute for Translational Medicine and Science
Overview
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Work Assistant (Administrative Support Specialist) Part-Time within the Rutgers Institute for Translational Medicine and Science (RITMS).The Rutgers Institute for Translational Medicine and Science (RITMS) is dedicated to advancing research at the intersection of basic and clinical science, with a focus on developing innovative and safer therapeutics. RITMS offers state-of-the-art research cores, educational programs, and interdisciplinary research initiatives that span from preclinical proof of concept to clinical application in humans.The Institute is recognized for its contributions to clinical and research programs targeting rare diseases such as lymphangioleiomyomatosis, Castleman disease, and Birt-Hogg-Dube syndrome. Additionally, RITMS provides unique training opportunities for undergraduate, graduate, and postdoctoral students, fostering collaboration across multiple departments, including Medicine, Pediatrics, Radiology, Surgery, Pharmacology, and Emergency Medicine.Among the key duties of the Work Assistant (Administrative Support Specialist) are the following:
  • Provide administrative support to the Vice-Chancellor and Institute's faculty including assisting in manuscript and grant preparation, creating/editing/proofing documents, presentations, and spreadsheets, such as bio-sketches or other support.
  • Assist with administration of all Institute programs, and/or special projects, this may include data entry, data collection and analysis, database management, and generation of documents, figures, tables, or spreadsheets.
  • Schedule and coordinate meetings and conference calls; including preparing and sending out agendas, taking minutes, and coordinating conference rooms reservations or conference call login information.
  • Coordinate and maintain the Vice-Chancellor's calendar. Exercising discretion and informed judgment to protect the Vice-Chancellor's time.
  • Preparing and drafting correspondence for the Vice-Chancellor's signature.
  • Maintain confidential records and correspondence.
  • Order supplies, create purchase orders to pay invoices, and process travel reimbursements in accordance with the University policies and regulations.
Position Status Part Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
This position requires a fully on-site work arrangement.
FLSA Nonexempt
Grade 99H
Position Salary $25.00-$35.00/hr.
Annual Minimum Salary 00.00
Annual Mid Range Salary 0.00
Annual Maximum Salary 0.00
Standard Hours 40.00
Union Description Hourly Employees
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Temporary Staff Appointment - Hourly
Position Pension Eligibility None
Qualifications

Minimum Education and Experience
  • Bachelor's degree plus one (1) year of professional level experience in a business office, government agency, or university setting is required but an equivalent combination of education and administrative experience will be considered.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Excellent communication, interpersonal skills, and competence in the use of Microsoft Office Suite are required for this position.
  • Must be detailed oriented and have prior experience in scheduling, organizing projects and other administrative activities.
  • Demonstrated experience with independent thinking, follow through and the ability to work in a deadline-driven environment are necessary.
  • Training to gain access to Marketplace and the Expense Management System, must be completed within the first three months of being hired.
  • Proficiency in working with Microsoft applications, such as Outlook, Word, PowerPoint, and Excel.
  • Ability to work independently and meet required deadlines.
  • Flexibility with work schedule.
  • Able to work non-traditional hours or additional hours as needed.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
PHYSICAL DEMANDS:
  • Standing, sitting, walking, speaking and hearing.
  • No special vision requirements.
  • Must be able to lift or exert force up to 25 pounds.


WORK ENVIRONMENT:
  • Office environment. Moderate noise.
Special Conditions
Posting Details

Posting Number 25ST0615
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
City New Brunswick
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement