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Rutgers The State University Divisional Director Administration Life Sciences in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Divisional Director Administration Life Sciences
Job Category Staff & Executive - Administrative & Support
Department SAS - Dean's Office
Overview
The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts.
SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.
SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.
The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Divisional Director Administration Life Sciences for the Dean's Office within the School of Arts & Sciences. Reporting to the Dean of Life Sciences for the School of Arts and Sciences, the Director of Administration is an advisor to the Dean of Life Sciences, a member of his/her leadership team, and a key resource to the Department Administrators of the Life Sciences departments.Among the key duties of this position are the following:
  • Develops a "mission-focused" culture amongst the administrative team, enabling the provision of excellent support to the faculty, students and staff of the Life Sciences departments.
  • Works with Department Administrators to communicate, adapt, implement, and enforce financial, human resource, technology, or space management policies and procedures throughout the Life Sciences; to steward department and SAS assets.
  • Provides reliable operational information to a wide range of users internally and externally.
  • Serves as a conduit for information sharing across all departments, advocates for, and represents the Life Sciences departments' interests.
  • Handles the oversight, management, and control of fiscal resources for Life Sciences units, the human resources operations related to faculty and staff within the Life Sciences units, and the operation, space utilization, and support of Life Sciences buildings and related facilities services and capital assets.
  • Handles significant hands-on contributions to institutional planning and to operational strategy development and implementation.
  • Coordinates and consolidates at the area level, of departmental annual reports, strategic plans financial and budget information, staffing plans, academic mission and other departmental activities.
  • Provides guidance to and assists Department Administrators and is their first point of contact for University and School policy implementation and compliance, operations support, research support, purchasing, special programs/events and other functions.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Exempt
Grade 08
Position Salary
Annual Minimum Salary 104995.000
Annual Mid Range Salary 132896.000
Annual Maximum Salary 160796.000
Standard Hours 37.50
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's degree.
  • A minimum of eight years of recent and progressively responsible leadership roles in communicating effectively on financial and accounting policies.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Experience managing human resources processes and practice, including labor relations issues and the handling of highly confidential information, and a demonstrated commitment to the principles of diversity.
  • Experience in overseeing IT services and developing and leveraging technology to further overall organizational goals, and in managing varied facilities.
  • Excellent written and oral communications skills.
  • Must be able to negotiate and work through complex initiatives with personnel from all levels and with varying responsibilities.
  • Excellent strategic leadership, communication, facilitation, conflict management, interpersonal, relationship management, and team building skills.
  • Demonstrates tact, discretion, and diplomacy in handling a wide range of sensitive and/or confidential matters.
  • Is collaborative and able to appropriately balance competing priorities.
  • Must have an in-depth understanding of the operations of the Life Sciences departments.
  • In addition to executive-level work requiring detailed, specialized knowledge in one or several fields of accounting/finance; human resources; and others.
Preferred Qualifications
  • Experience working in a multi-campus higher education setting, or in a large, dynamic organization within a public sector setting.
  • Preference to an individual who has served as the CFO, or COO of a non-profit organization or academic unit of a research university.
Equipment Utilized
  • Utilizes Excel, Access, Word, Procurement systems, Oracle financial management and reporting systems, PeopleSoft and Oracle HCM, Tableau, Expense Reimbursement system, RAPPS, and a variety of SAS online systems.
Physical Demands and Work Environment
  • Ability to walk up and down the stairs.
  • Own means of transportation for travel to all four RU-NB campuses.
  • Primary office is on College Avenue Campus but will be expected to work on Busch Campus as needed.
Special Conditions
Posting Details

Posting Number 24ST1669
Posting Open Date 07/12/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Rutgers University - New Brunswick
City New Brunswick
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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