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Rutgers The State University Administrative Coordinator in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Administrative Coordinator
Job Category URA-AFT Administrative
Department Agric & Natural Resources
Overview
The New Jersey Agricultural Experiment Station (NJAES) is the research and outreach arm of Rutgers, The State University of New Jersey. RCE agents, specialists, and staff deliver wide-ranging educational programs in the areas of agriculture, fisheries, urban and community outreach, youth development, healthy lifestyles, and related areas of economic and workforce development across New Jersey.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Administrative Coordinator for the New Jersey Agricultural Experiment Station, Rutgers Cooperative Extension within the Department of Agriculture and Natural Resources. Reporting to the Department Administrator, Rutgers Cooperative Extension (RCE), secondarily to the Department Chairperson, and working closely with Executive Leadership in Cooperative Extension, this position provides executive-level and confidential administrative support for the Department.

Among the key duties of the position are the following:
  • Serves as the primary administrative and communications liaison between the Department of Agriculture and Natural Resources located in the state office and 21 county offices throughout the state, and other entities for scheduling, financial/contractual, program logistical planning, personnel and emergency response matters.
  • Coordinates administrative processes and implements state-wide administrative guidelines for the department and the greater Extension program, prioritizes departmental work and resolves conflicts and issues.
  • Provides routine and non-routine information and explanation to Extension faculty/staff and clients both inside and outside the department.
  • Plans arranges, and coordinates department meetings and completes work consistent with the broad understanding of the mission, vision, and goals of the department and Rutgers Cooperative Extension.
  • Assists the department chair and department administrator with the handling of fiscal and personnel matters, including but not limited to budgeting, purchasing, academic appointments, new hires, promotions, annual reviews; and coordinating teaching evaluations for the department.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 57356.00
Annual Mid Range Salary 71372.00
Annual Maximum Salary 85388.00
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Requires a Bachelor's degree from an accredited institution or a combination of education and experience in a related field that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
  • Requires a minimum of two years of relevant experience in an administrative function.
Certifications/Licenses
  • Have or obtain a valid driver's license and completion of the NJ State Defensive Driving course.
Required Knowledge, Skills, and Abilities
  • Excellent communication, time management, interpersonal and organizational skills, attention to detail, and the ability to work with a diverse population.
  • Experience working with confidential and sensitive information.
Preferred Qualifications
  • General knowledge of the land grant system, and experience in higher education administration. Knowledge or use of data analysis software, and Canvas.
  • Knowledge of Rutgers systems.
Equipment Utilized
  • Extensive use of Microsoft Office (Word, Excel, PowerPoint, Publisher, Access). Microsoft Teams, and social media platforms such as Facebook and YouTube.
Physical Demands and Work Environment
  • Must be able to lift 25lbs, must be able to work fully on-site or in a hybrid environment with presence in the state office at least three (3) days per week.
  • Able to travel statewide as necessary.
Special Conditions
Posting Details

Posting Number 24ST2095
Posting Open Date 09/05/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Cook (RU-New Brunswick)
City New Brunswick
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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