Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Orthopaedic Surgery & Rehab

Job Summary:

Serves as a primary resource for daily operations and provides administrative and business support to complex area(s), independently. Serves as a liaison with internal/external groups.

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KEY RESPONSIBILITIES

General Administrative Support (60%)

• Provide general administrative support for 10 faculty.

• Performs key administrative functions and representative of Ortho Sports Medicine area.

• Managing all travel arrangements, CONCUR expenses, secretarial duties, scheduling, and managing calendar.

• Keep CV updated.

• Additional responsibilities as assigned.

Fellowship Program Coordinator (20%)

• Provides support for fellowship program, ACMGE fellowship.

• Provide general administrative support for the fellow

• Coordinate the recruitment efforts of fellows-managing candidate screenings, the interview process, and match process.

• Handle the on boarding process of the fellow. Credentialing, faculty appointment, etc…

Special Event Coordination (10%)

• Leads coordination of annual symposium and monthly journal club/seminars-work closely with PI to plan and coordinate event details in all capacities.

• Including event planning from start to completion, budgeting & account payable management, vendor selection, marketing, financial management and reporting, post event evaluation.

Financial/Budget/Grant Management Responsibilities (10%)

• Provide budgetary information for your center, analyzes and help prepare

• Work with AO, Finance, and Grants Manager to manage operations for center

• Reviewer responsibilities/privileges for financial transactions

• Independent financial decision making with minimal supervision required based on established guidelines in regards to spending

• Initiate fund allocations to those with signature authority

• Pre Award support: Prepare Bio sketches/CV’s within grant specifications

• Post Award support: Effort reporting for faculty and staff incl. cost share, federal NIH salary cap and timely effort changes, center reconciliation and compliance

• Create lists of publications with research relevance

• Coordinate with other institutions to gather and include all relevant information related to faculty and publications

• Understand and follow formatting specifications and ensure consistency, with NIH formatting guidelines

• Perform 1x/month budgetary reconciliation related to grant spending

• Place lab supply orders per request

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

• Organizational Impact: Independently performs non-routine tasks that significantly impact team and other related teams.* Problem Solving/ Complexity of work: Gathers and analyzes data to solve problems that arise with little or no precendent.* Breadth of Knowledge: Applies advanced job knowledge and has developed a breadth of skills in other areas. * Team Interaction: Serves as a lead for the team by providing expertise and guidance to team members.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services : - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality : - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively : - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

5 years

Education:

High School Diploma or GED

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled