Administrative Services Officer 3 - Building Operations

Print (https://www.governmentjobs.com/careers/nashville/jobs/newprint/4748621)

Apply



Administrative Services Officer 3 - Building Operations

Salary

$57,958.26 Annually

Location

Nashville, TN

Job Type

Full-Time Civil Service

Job Number

25096E

Department

General Services

Division

Building Operations & Support Services

Opening Date

12/06/2024

Closing Date

12/22/2024 11:59 PM Central

• Description

• Benefits

• Questions

Position Description

The Building Operation and Support Services (BOSS) Maintenance Administrative Officer position provides support to the facility management staff and Zone Managers to ensure the successful delivery of building operations and support services for the facilities managed by General Services. This position will be responsible for a variety of administrative services and projects essential to operations. Performs related duties as required.

The men and women in Metro’s General Services Department are there to make sure the rest of government works. From ensuring that our city’s vehicles run safely and smoothly, to keeping city buildings up to par to providing printing services and more, General Services is the support that allows other Metro departments to focus and achieve their missions.

Typical Duties

• Review and respond to work orders, coordinate with vendors and other Metro teams as needed; ensure timely and quality service is delivered.

• Perform Contract Compliance inspections of all General Services facilities to identify deficiencies to include areas of general maintenance, HVAC, janitorial, landscaping, access control, elevators, etc.

• Process access request for General Services staff and vendor in coordination with MNPD and ITS Physical Security.

• Coordinate and participates in administrative/management projects.

• Coordinate and schedules weekly full staff meetings.

• Research problems and recommends solutions for maintenance or operations.

• Process quotations and process invoices for facility operational goods and services.

• Participate in development of safety and/or material acquisition projects.

• Serve as advisor to department employees involved with various administrative or operational related programs and projects.

• Draft, distributes, and implements operational procedures for equipment data collection and maintenance in the work management system.

• Procure, organize, and maintain the inventory of office supplies and equipment for multiple divisions.

• May present systematic analysis of administrative implications of new laws and regulations.

Minimum Qualifications

EDUCATION AND EXPERIENCE:

Bachelor's Degree and two (2) years of professional experience in an administrative, technical, logistics, project management or project coordination related field.

Additional experience may be considered in lieu of some education

LICENSE REQUIRED:

• Valid Driver License

• Metro Nashville Police Department background check required

Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

Preferred Experience, Knowledge, Skills, and Abilities

• Experience using Microsoft Office suite and an Integrated Workplace Management System

• Experience coordinating with vendors

• Experience creating and communicating informative reports to a variety of stakeholders

We are an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.

Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.

Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.

Full-time, Civil Service positions -

10 Vacation Days per year (increasing after 5 years of service)

1 Sick Day per month

12 Paid Holidays per year

Public Safety - Sworn and Civilian positions -

20 vacation days per year

3 Personal days per year

1 Sick Day per month

12 paid holidays per year

Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.

Full-time, Non Civil Service positions - contact hiring department for benefits information

Seasonal/Temporary positions - no benefits offered.

01

Do you have a valid Driver License?

• Yes

• No

  02

  What is the highest level of education you have completed?

• No diploma

• High School Diploma or equivalent

• Associate's Degree

• Bachelor's Degree

• Master's Degree

  03

  indicate your years of professional experience in an administrative, technical, logistics, project management or project coordination related field.

• 1 year or less

• 2 - 3 years

• 4 - 5 years

• 6 or more years

  04

  Describe your professional experience in an administrative, technical, logistics, project management or project coordination related field. If no experience, please type "N/A"

  05

  Describe your experience using Microsoft Office suite and an Integrated Workplace Management System. If no experience please type "N/A".

  06

  Describe your experience coordinating with vendors. If no experience please type "N/A".

  07

  Describe your experience creating and communicating informative reports to a variety of stakeholders. If no experience please type "N/A".

  Required Question

Agency

Metropolitan Government of Nashville & Davidson County

Address

Human Resources Department 700 President Ronald Reagan Way, Suite 201 Nashville, Tennessee, 37210

Phone

(615) 862-6640

Website

http://www.nashville.gov/Human-Resources/Employment-Opportunities.aspx

Apply

Please verify your email address Verify Email