Job Title: Administrative AssistantJob Description

We are seeking an organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for answering phone calls, greeting visitors, proofreading documents, scanning and entering documents into our system, processing billing and payroll, and performing other administrative duties as needed.

Responsibilities

• Answer phone calls and greet visitors at the front desk

• Proofread documents and letters for project bids and proposals

• Scan documents and enter them into the system

• Handle Time and Material Billing process

• Post and update weekly AR invoices into the computer

• Process payroll

• Perform other administrative duties as required

Essential Skills

• Administrative support

• Data entry

• Customer service

• Administration

• Clerical

• Outlook

• Front desk management

• Document scanning

• Calendar management

• Proofreading

• Microsoft Excel

• Payroll processing

• Accounts receivable

• Billing collections

Additional Skills & Qualifications

• Strong attention to detail

• Excellent customer service skills

• Strong work ethic

• Ability to learn and adapt quickly

Work Environment

This is an in-office position, with working hours from Monday to Friday, 7:30 AM to 4:30 PM. The office environment is professional, and the dress code is business casual. We offer competitive salary, benefits, 2 weeks of paid time off, and 6 paid holidays.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Nashville,TN.

Application Deadline

This position is anticipated to close on Feb 12, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.