Job Information
MyFlorida DOE/VR ADMINISTRATIVE SECRETARY - 48004798 in NAPLES, Florida
DOE/VR ADMINISTRATIVE SECRETARY - 48004798
Date: May 2, 2024
Location:
NAPLES, FL, US, 34103
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 821476
Agency: Department of Education
Working Title: DOE/VR ADMINISTRATIVE SECRETARY - 48004798
Pay Plan: Career Service
Position Number: 48004798
Salary: $2,730.00
Posting Closing Date: 06/02/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
DIVISION OF VOCATIONAL REHABILITATION
LOCATION: NAPLES
ADMINISTRATIVE SECRETARY
Position Number: 48004798
Minimum Hiring Salary: $2,730.00 Monthly
*The salary may be negotiable dependent upon years of experience, education level and available salary rate.
Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."
This position works in Naples as an Administrative Secretary
Minimum Requirements:
Three years of secretarial or clerical work experience; or Possession of a Certified Professional Secretary Certificate. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience. Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience. A high school diploma or its equivalent can substitute for one year of the required work experience.
Knowledge, Skills & Abilities
Knowledge of standard business formats and styles for letters and business forms
Knowledge of office procedures and practices
Knowledge of the principles and techniques of effective communications
Knowledge of the methods of data collection
Skill in typing
Ability to take and transcribe dictation using notes or a dictating machine
Ability to organize files and other records
Ability to compile and analyze data for administrative decisions
Ability to organize and maintain records management systems
Ability to perform basic arithmetical calculations
Ability to use correct spelling, punctuation and grammar
Ability to type letters, memoranda and other standard business forms in correct format
Ability to operate general office equipment
Ability to handle telephone calls in a courteous and effective manner
Ability to plan, organize and coordinate work assignments
Ability to communicate effectively
Ability to establish and maintain effective working relationships with others
Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.
EXAMPLES OF WORK
Assists VR Supervisor with tracking and monitoring Unit attendance and leave.
Assists VR Supervisor in organizing, coordinating and prioritizing unit activities.
Assists VR Supervisor in preparation of confidential personnel actions.
Receives, tracks, and submits monthly reports as assigned.
Processes and tracks monthly travel and submit to Area Office.
Conducts inventory and orders supplies for the unit.
Prepares and signs routine correspondence.
Answers phones and files documents.
Reviews closed files to ensure proper file order.
Tracks transferred cases.
Reviews, audits and processes authorizations for payment or cancellation.
Works directly with customers to obtain and verify referral information.
Verifies Customers’ employment status.
Schedules and notifies customers of appointments.
Mentors support staff and conducts training both in the unit and/or outside the unit when requested
STATE OF FLORIDA EMPLOYEE BENEFITS:
State of Florida Retirement - 3% Employee Contribution Required
10 Paid Holidays annually
Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
Career Service employees earn 8.667 hours of sick leave credits per month
Health Insurance for Individual or Family Coverage – State pays 80% of premium
Life Insurance – State pays premium for $25,000 basic term life insurance for full time employee
Additional supplemental insurances available such as dental, vision, etc.
Tax Deferred Medical and Child Care Reimbursement Accounts available
Tax Deferred Savings Program available through payroll deduction
Benefits information can be found on the following website:
http://mybenefits.myflorida.com/
Background Screening Requirement:
It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.
All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening.
No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.
Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Nearest Major Market:Naples