EXECUTIVE OFFICE SPECIALIST

Position Number: S-3528

Position Summary:

Duties performed are of a complex and varied clerical/technical nature, usually supporting a major function, department, or unit of the University. This is the most senior level clerical job handling substantial clerical/administrative details and duties. It incorporates elements of other levels with a majority of effort associated with more complex clerical technical support services or programs. The level of independence at this level has a high degree of autonomy/responsibility for complex duties that may be broad and varied or narrow but focused. 

Required Qualifications:

High school diploma or GED . Four years of qualifying experience or a combination of education and experience that equates to four years. Experience with Microsoft Word. Customer service experience. Spreadsheet and/or database experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence. Ability to perform the essential functions of the job. 

Preferred Qualifications:

Knowledge of specific software programs and/or mainframe/systems skills may be desired by the hiring department (i.e. Excel, Access, SAP ). Demonstrated ability to design/maintain web pages may be desired. 

Duties & Responsibilities:

Audits all CMU Business Credit Card Transactions and University Travel/Employee Reimbursement Vouchers to ensure compliance with University policies. Answers Employee Questions on CMU Business Credit Card and Employee Travel or Reimbursement Policies. Corresponds with Employees on CMU Business Credit Card problems or policy exceptions. Corresponds with employees concerning late submission of documentation for the CMU Business Credit Card program. Processes payroll deductions for employees who overspend or misuse their CMU Business Credit Card. Assists with CMU Business Credit Card Training and provides one-on-one training as necessary. Maintains employee files for CMU Business Credit Card audited statements and employee reimbursement vouchers. Processes Moving Expense Vouchers. Assists with Payroll office traffic and phone coverage including answering questions on filling out W-4, direct deposit and non- resident alien forms. Supervises student assistant(s) who are responsible for entering all reimbursements into SAP . Also oversees all document scanning by student employee; all reconciliation vouchers are scanned for electronic filing and originals are destroyed. 

Supervision Exercised:

None. 

Employee Group: Office Professional

Staff Pay Level: 6

Pay Range: $16.00 - 23.87 per hour; estimated starting range $16.00 - $19.00

Department: Payroll and Travel Services

Position Status: Regular

Employment Status: Full-Time

FTE: 1.0

Position Type: 12 month

Weekly Work Schedule: M-F 8-5, Other hours as workload requires

Location: 1200 S Franklin St, Mt Pleasant, Michigan, 48859

Open Until Filled: Yes

To apply, visit https://apptrkr.com/5939019

CMU , an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see