Position Description - Administrative Assistant

CORE FUNCTIONS:

I.

General Office and Administrative Duties

a.

Preform a full range of general office and administrative duties including but not limited to:

i.

Customer Service

1.

Serve as primary contact and/or resource to visitors, vendors, and telephone callers.

2.

Create a helpful, friendly first impression.

3.

Build and maintain relationships with members, families, vendors, and grantors.

4.

Ensure Club safety by monitoring traffic of members, staff, volunteers, and visitors entering/exiting the building.

5.

Assist and sign guests in.

ii.

Order and maintain office supplies and equipment. This includes ensuring appropriate inventory of supplies, performing preventive maintenance on equipment, and arranging for service and repairs on equipment as needed.

iii.

Perform data entry and generate reports.

iv.

Receive and distribute mail.

v.

Prepare and compose correspondence, reports, and other documents.

vi.

Create and maintain standard and electronic records, files and record-keeping systems.

vii.

Receive and record employee absences and notify appropriate personnel.

II.

Data Reporting

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