Job Title: Accounts Payable Specialist

Job Description

We are seeking a detail-oriented and experienced Accounts Payable Specialist (6 month contract-to-hire) to join our team. The ideal candidate will be responsible for processing invoices, handling payment transactions, managing vendor relationships, maintaining accurate records, and collaborating with internal departments. This role requires a strong understanding of financial policies, procedures, and compliance standards.

Responsibilities

• Review, verify, and process all purchase order invoices for appropriate documentation and approval in compliance with financial policies and procedures.

• Review, verify, analyze, and process non-purchase order invoices for appropriate documentation and approval in compliance with financial policies and procedures.

• Review, verify, and process vendor RMA against vendor credit.

• Monitor wire voucher spreadsheet for invoice processing and payment requests.

• Monitor and process expense reports, ensuring compliance with company policies.

• Enter and upload invoices into the accounts payable folder and attach to NetSuite.

• Prepare and process electronic transfers and payments.

• Perform check runs and handle outgoing payments in compliance with financial policies and procedures.

• Reconcile vendor statements and address discrepancies promptly.

• Reconcile received not invoice report.

• Maintain relationships with vendors and respond to inquiries.

• Monitor general accounts payable inbox.

• Process new vendor requests in compliance with financial policies and procedures.

• Maintain accurate historical records of all accounts payable transactions.

• Assist with month-end closing activities and prepare necessary reports.

• Work closely with purchasing, finance, and other departments to ensure accurate coding and processing of invoices.

• Assist with internal audits and provide documentation and information as requested.

• Ensure compliance with company policies and accounting standards.

• Assist in audits by providing necessary documentation and responding to audit inquiries.

• Reconcile assigned ledger accounts and analyze variances.

• Review and analyze transactions for proper coding.

Essential Skills

• Accounts payable

• Invoice processing

• Reconciliation

• Vendor management

• Month-end closing

• Accounting

• Invoicing

Additional Skills & Qualifications

• High School Diploma

• 3+ years of accounting experience (preferably mid-size company)

• Associates or Bachelor's Degree in Accounting, Finance, or related field (preferred)

• NetSuite knowledge (preferred)

Pay and Benefits

The pay range for this position is $25.00 - $27.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Minnetonka,MN.

Application Deadline

This position will be accepting applications until Dec 21, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.