We anticipate the application window for this opening will close on - 17 Feb 2025

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

The person in this role will work from the Medtronic facility located in Mounds View, Minnesota.

Medtronic’s Chief Information Officer is seeking an Executive Administrative Assistant. In this role, your primary responsibility is to provide executive-level support to the CIO, with occasional assistance given to the IT Leadership Team (ITLT) during face-to-face meetings or onsite visits to Minneapolis-area Medtronic facilities. Daily guidance and direction will be provided by the CIO and the Office of the CIO (OCIO).

We believe that when people from different cultures, genders, and points of view come together, innovation is the result —and everyone wins. Medtronic walks the walk, creating an inclusive culture where you can thrive. Our unwavering commitment to inclusion, diversity, and equity (ID&E) means zero barriers to opportunity within Medtronic and a culture where all employees belong, are respected, and feel valued for who they are and the life experiences they contribute. We know equity starts beyond our workplace, and we must play a role in addressing systemic inequities in our communications if we hope to have long-term sustainable impact. Anchored in our Mission, we continue to drive ID&E forward both to enhance the well-being of Medtronic employees and to accelerate innovation that brings our lifesaving technologies to more people in more places around the world.

Bring your talents to an industry leader in medical technology and healthcare solutions – we’re a market leader and growing every day. You can be proud to be a part of technologies that are rooted in our long history of mission-driven innovation. You will be empowered to shape your own career. We encourage and support your growth with the training, mentorship, and guidance you need to own your future success. Together, we can transform healthcare. Join us for a career that changes lives. Medtronic is committed to fostering a diverse and inclusive culture.

CAREERS THAT CHANGE LIVES

A DAY IN THE LIFE

• Review and prioritize CIO emails and calendar (schedule)

• Prepare and present daily CIO briefing, including key tasks and urgent issues requiring attention; coordinate last-minute schedule changes and ensure necessary materials and meeting collateral are prepared

• Perform standard office duties, gather data, compile findings, and craft reports for the CIO

• Coordinate, attend, and capture minutes for executive gatherings and strategic planning meetings with the IT Leadership Team; follow up on action items for CIO meetings and coordinate with stakeholders to gather information

• Triage incoming calls and inquiries, maintaining a cadence of prompt and professional communication

• Receive, assess, respond to and/or distribute incoming calls, email, and deliveries as appropriate

• Act as a Global IT ambassador to the ExCom, internal executives, and external stakeholders, upholding a high degree of professionalism and a commitment to fostering positive relationships

• Organize and finalize travel arrangements for meetings, conferences, and industry events; submit travel expenses

• Prepare detailed itineraries and confirm logistics (i.e. airplane seat assignments, car service, travel time, etc.)

• Work on special projects as assigned and debrief the CIO and/or ITLT as needed

STAKEHOLDER LIAISON

• Serve as a point of contact between the CIO and internal as well as external stakeholders

• Build and foster positive rapport with key stakeholders, including senior executives, department heads, and external partners

MEETING COORDINATION

• Organize and coordinate meetings, prepare agendas, capture minutes, and follow up on action items

• Prepare and edit correspondence, reports, presentations, and other documents as needed

PROJECT MANAGEMENT

• Support the CIO by managing key projects and initiatives, ensure deadlines are met and deliverables completed

• Track progress of various projects and provide regular status updates to the CIO

GENERAL OFFICE MANAGEMENT

• Maintain office supplies and equipment for the CIO

• Coordinate with Global IT teams and facilities for office-related needs and issues

CONFIDENTIALITY AND DISCRETION

• Handle sensitive and confidential information with utmost discretion

• Maintain confidentiality of all corporate, personnel, and sensitive matters

MUST HAVE (Minimum Qualifications)

• 6+ years of relevant experience

NICE TO HAVE (Preferred Qualifications)

• Strongly Preferred:

• 5+ years of experience in an Executive Assistant or similar role, preferably supporting C-level executives

• Bachelor’s degree in business administration, communications, or other relevant discipline

• Proficiency with the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook

• Excellent written and verbal communication skills

• Stellar organizational skills and time-management abilities

• Adept at working independently and as a contributing member of a team

• High level of professionalism and integrity

• Robust problem-solving skills with an eye for detail

• Previous Medtronic experience

• Familiarity with IT terminology and concepts

• Previous professional experience in healthcare, medical device, or technology sectors

• Professional certifications such as Certified Administrative Professional (CAP) or Project Management Professional (PMP)

• Experience drafting executive-level communications and reports

• Competent at organizing large-scale events, conferences, and corporate meetings

• Adept at handling crisis situations and providing support in high-pressure environments

Ability to adapt quickly to changing priorities and deadlines

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

Further details are available at the link below:

Medtronic benefits and compensation plans (https://www3.benefitsolver.com/benefits/BenefitSolverView?page_name=signon&co_num=30601&co_affid=medtronic)

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.

Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 90,000+ passionate people.

We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here (http://www.medtronic.com) .

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here (https://www.medtronic.com/content/dam/medtronic-wide/public/united-states/employee-support-services/careers/la-county-legal-notice.pdf) a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Welcome to our new Careers Site!

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We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.

Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 90,000+ passionate people.

We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

We change lives . Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That’s who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives.

We build extraordinary solutions as one team . With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough.

This life-changing career is yours to engineer . By bringing your ambitious ideas, unique perspective and contributions, you will…

• Build a better future, amplifying your impact on the causes that matter to you and the world

• Grow a career reflective of your passion and abilities

• Connect to a dynamic and inclusive culture that welcomes the challenge of life-long learning

These commitments set our team apart from the rest:

Experiences that put people first . Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career-building resources you need.

Life-transforming technologies . No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms.

Better outcomes for our world . Here, it’s about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls.

Insight-driven care . Fresh viewpoints. Cutting-edge AI, data, and automation. You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

For sales reps and other patient facing field employees, going into a healthcare setting is considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support.

This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here (https://www.e-verify.gov/employees) .

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