Apply for Job Job ID362158 LocationTwin Cities Job FamilyCampus Operations Full/Part TimePart-Time Regular/TemporaryRegular Job Code8421EV Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job Position Overview The Advancement and Events Specialist provides planning and logistical support for events and experiences for College of Liberal Arts donors, alumni, and the College community and supports the cultivation and stewardship of donors. They create and maintain high-quality events that present a compelling image of the people, activities, and learning environments of the college and support high-priority CLA objectives. They support the growth and sustainability of the stewardship program and are focused on creating an excellent donor experience through implementing stewardship best practices and supporting stewardship and advancement projects as assigned. Work Expectation: Flexible hybrid; at least 1 day in the office each week in addition to events. Salary Range, DOQ: $40,000 - $45,000 Job Description Event Planning & Support (70%) With direction from the Director of Alumni Experiences & College Events, plans and executes internal events for faculty and staff. Examples include faculty and staff award presentations, academic year kickoff events, and faculty emeriti dinners. Project manages and carries out event logistics, such as scheduling rooms, arranging virtual platforms, ordering supplies and catering, and liaising with venue staff, audiovisual and technology specialists. Establishes and executes work plans, timelines, reports, and other required documentation, as appropriate. Provides on-site support for events, including setting up physical spaces, overseeing check in/registration, running A/V, general event management. Provides general event support, including registration, nametags, mailings, preparation of collateral, and day of logistics. Provides occasional support to CLA departments and centers for events and initiatives through project management, communications, logistics, etc. Monitors budgets, pays invoices, and manages vendor relationships for assigned events. Prepares briefing materials and works with development staff on guest bios as needed. Creates email announcements and invitations in Salesforce Marketing Cloud. Creates presentations and videos as needed for events. Edits and uploads videos to YouTube following events. Creates and edits event pages on CLA website utilizing Drupal. Alumni Relations Support (15%) Assists in implementing programs and events to maintain and promote alumni interest and support. Supports the annual CLA alumni awards nomination process and award presentation. Tracks alumni and donor engagement (event attendance, volunteer participation, board affiliations, etc.) in University's Donor Management System and pulls reports as requested. Assists in alumni research Stewardship Support (15%) In partnership with the Associate Director of Stewardship, executes stewardship engagement events on campus and in the communities where donors live. Examples include annual scholarship & fellowship recognition events, luncheon, endowed lectures and VIP pre-receptions, campaign recognition events, etc. Assists with project tasks for donor recognition and engagement activities. Assists in organizing donor visits for development officers as needed. Works with the Associate Director of Stewardship to organize administrative tasks including but not limited to: acknowledgement letters, event invitations, stewardship reports, etc. Qualifications QUALIFICATIONS Required Qualifications: BA/BS degree or a combination of related education and work experience to equal at least four years Demonstrated experience planning and executing events Strong project management skills Ability to lift over 25 pounds Ability to be on your feet for several hours Ability to attend and execute occasional events outside of normal working hours Preferred Qualifications: Experience planning award pr sentations Experience in development or fundraising support Experience with donor database platforms and/or CRM About the Department CLA is the largest college in the University of Minnesota, with approximately 500 faculty, 800 staff, 13,000 undergraduate, 1,400 graduate students and more than 180,000 alumni. The college is home to 31 academic departments and 20+ interdisciplinary research centers in the arts, social sciences and humanities, with an annual (all-funds) budget of over $200 million. OIA comprises development, marketing and communications, and alumni relations. We support the college by growing a base of committed donors, enriching CLA's engagement with alumni and the public, and enhancing the overall reputation of the college through the stories of faculty recognition, research discoveries, student experiences, and alumni success. We bring the CLA Roadmap, our strategic plan, to life through a powerful, credible, and aligned narrative and brand. We are optimistic, team-oriented, and innovative. We are committed to hiring individuals who will contribute to the cultural diversity of our work place. Our hiring decisions are guided by the principal value that diversity enriches our environment. We embrace differences, seek to eliminate racism and other forms of discrimination and strive to create a workplace in which everyone matters. The College of Liberal Arts is a destination for curious, compassionate individuals who are committed to making our increasingly interdependent and diverse global community work for everyone. Thatfoundational commitment begins in our CLA Constitution. CLA is committed to increasing enrollment of underrepresented and under-resourced students, diversifying our faculty across all disciplines, recruiting, and retaining a diverse staff, and promoting the expression and exploration of diverse perspectives and viewpoints-so that we all gain the background knowledge and analytical skills we need to understand and respect differences. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Please visit the Office of Human Resources website for more information regarding benefits. How To... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.