Apply for Job Job ID365849 LocationTwin Cities Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryRegular Job Code1826 Employee ClassAFSCME Unit 6 - Clerical Add to Favorite Jobs Email this Job About the Job The University of Minnesota Department of Psychiatry & Behavioral Sciences has a great opportunity for an Administrative Assistant (Principal Office & Administrative Specialist). This role will provide administrative support to faculty and staff in the Department of Psychiatry and Behavioral Sciences. This position will work individually, with a team, and department members at large to complete tasks. Training of University systems will be provided both individually with supervisor as well as through the University online training hub. This position will be hybrid, with at least 1 day in the office, as well as providing in-office back up coverage amongst team members for vacations and out of office time. Duties/Responsibilities: 40% Administrative support for faculty Resume/CV and promotion document maintenance 1. Entering new faculty Resumes/CVs into the Works system 2. Making changes to existing Resumes/CVs in the Works system 3. Assisting the Administrative Supervisor with faculty promotion documents 30% Faculty Support 1. Providing general administrative support for assigned faculty a. Calendar management b. Process reimbursement requests c. Submit purchasing requests in UMarket/EFS system d. Meeting support: schedule meetings that include looking at multiple schedules, provide agendas, taking meeting minutes e. Submitting out of office requests in a timely manner 20% General office administration 1. Front desk management/coverage rotation with team members 2. Mail/office supply management at our second location, MIDB 2x a month 3. Agenda creation/meeting minutes for assigned departmental meetings 4. Back-up support for Qgenda entries 5. Departmental fleece jacket ordering for new staff/faculty 10% Special projects/assignments as assigned 1. The Department is constantly growing with new faculty and projects needing administrative support. This role will help support these items as assigned Qualifications Required Qualifications: *High School Diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience. *Computer experience Preferred Qualifications: *Attention to detail and able to work independently *Demonstrated strong organizational skills *Demonstrated ability to multitask efficiently *Demonstrated ability to learn new programs/software quickly *Demonstrated ability to take initiative *Demonstrated ability to be reliable, flexible, and adaptable About the Department The Department of Psychiatry & Behavioral Sciences consists of an outstanding team of researchers, clinicians, and educators who provide world-class expertise in psychiatric illness, treatment, scholarship, and scientific discovery. Our mission is to: Create and disseminate new knowledge in the science of mental health Provide effective and innovative clinical care programs to alleviate the suffering of mental illness and promote mental resilience Train the next generation of interprofessional experts who will be leaders in Minnesota and beyond Engage in compassionate and vigorous outreach and advocacy on issues relevant to psychiatric illness, treatment, and research You can find more information on our website at https://med.umn.edu/psychiatry. Pay and Benefits Pay Range: The salary range for this position is $22-$24/hour ($45,760 - $49,920) depending on education/qualifications/experience Time Appointment: 100% Appointment Position Type:Labor Represented Staff Please visit the Office of Human Resources website for more information regarding benefit eligibility. The University offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and egree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022). The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.