Job Information
Minnesota Visiting Nurse Agency Administrative Assistant - Nursing Leadership in Minneapolis, Minnesota
*SUMMARY:*
We are currently seeking an Administrative Assistantto join our team. This full time role will work days (weekdays only), fully on-site. This role will support nursing leadership.
Purpose of this position:Under general supervision, provides administrative support to a department and leadership staff. Performs work involving technical or complex administrative tasks requiring excellent communication skills, considerable independent judgment and the ability to be flexible in a fast-paced environment. Represents the department and the organization to internal and external customers.
*RESPONSIBILITIES:*
- Provides administrative support to a department and leadership, including arranging meetings, transcribing and developing documents
- Provides staff and leadership support in planning and executing department goals and strategies
- Acts on behalf of the leadership team to manage calendars, communications, travel, and meeting arrangements in a timely manner
- Greets visitors to the department and answers general support calls from internal contacts and vendors. Directs visitors/calls as appropriate. Resolves issues with little guidance
- May assist in the on-boarding of new employees to the department, including submitting IT requests and maintaining accurate employee records for the department. Maintains accurate versions of department organizational chart
- Works closely with team members to produce presentations, proposals, reports, letters, and other materials as needed. Tracks, inputs, and maintains department data and information as instructed
- Submits requests and maintains appropriate levels of office supplies and necessary department equipment, materials, and tools
- Provides project support as needed
- Provides customer service to hospital personnel in a timely, professional manner
- Serves on administrative and/or cross departmental teams and task forces as assigned
- Performs other duties as assigned
*QUALIFICATIONS:* /**/
/Minimum Qualifications:/
- High school graduate
- 4-6 years of relevant administrative experience
-OR-
- An approved equivalent combination of education and experience
/Preferred Qualifications:/
- Associates Degree
- Experience in a healthcare setting
/Knowledge/ Skills/ Abilities:/
- Ability to work independently with limited guidance
- Ability to adapt to change and changing priorities
- Ability to communicate in a professional, clear, succinct, and tactful manner, both verbally and in writing
- Experience in computer applications, e.g. Microsoft Word, Excel, Outlook, and PowerPoint
- High level of interpersonal skills and the ability to communicate with people at all levels of the organization
- Ability to manage a workload involving multiple activities and tight deadlines
- Confident ability to exercise independent judgment and maintain confidentiality of materials and information
Title: Administrative Assistant - Nursing Leadership
Location: MN-Minneapolis-Downtown Campus
Requisition ID: 241285