Job Information
University of Wisconsin-Milwaukee EXECUTIVE ASSISTANT II in Milwaukee, Wisconsin
EXECUTIVE ASSISTANT II Bookmark this Posting Print Preview | Apply for this Job
Please see Special Instructions for more details.
Applicants will be expected to provide:
A Resume
A cover letter that addresses the candidate’s professional level work experience as it relates to all required and preferred qualifications.
A list of three professional references with contact information
In instances where the Search and Screen Committee is unable to ascertain from the candidates’ application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications.
Position Information
Posting Details
Official Job Title EXECUTIVE ASSISTANT II
Working Title: Executive Assistant to the Provost
Position Number 02156649
Division Academic Affairs
Department B050100 GENERAL
Position Type Non-Teaching Academic Staff
Appointment Type Fixed Renewable, Non-Teaching
Pay Basis Annual
Salary Grade 21
FLSA Status Exempt
Percent 100
Posting Type Staff
UWM Description
The University of Wisconsin-Milwaukee ( UWM ) is Wisconsin’s second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has a branch campus in Waukesha.
UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https://uwm.edu/community-empowerment-institutional-inclusivity/about/
School/College/Division Description
The Division of Academic Affairs (https://uwm.edu/academicaffairs/about/) at UWM is dedicated to delivering the highest-quality academic experience to our undergraduate and graduate students. Academic Affairs supports the career and professional development of UWM’s faculty and staff, fostering an environment of continuous growth and excellence. Academic Affairs is a strong advocate for research and scholarship, proudly supporting our faculty, staff, and students in their scholarly pursuits.
Job Summary
The University of Wisconsin-Milwaukee is seeking an individual to serve as Executive Assistant to the Provost and Vice Chancellor for Academic Affairs. This crucial role involves managing a wide range of administrative duties to maximize the impact and time of the Provost and ensure smooth operations of the Office of the Provost. Working closely with the Provost, the Executive Assistant will ensure efficient and effective operations, contributing significantly to the overall mission of UWM . Key responsibilities include managing the Provost’s complex calendar, handling confidential documents and communications, preparing meeting agendas and materials, overseeing office functions, responding to correspondence, and monitoring expenditures.
The ideal candidate will effectively work and communicate within a team, maintaining strict confidentiality. They must be highly organized, adaptable to a fast-paced environment, capable of independent problem-solving, and able to communicate effectively with faculty, staff, students, and the public.
This position requires full-time, on-site presence at the UW-Milwaukee campus.
Minimum Qualifications
Five years of administrative support experience
Excellent written communication skills
Demonstrated proficiency in office software
Experience managing multiple tasks and prioritizing effectively
Experience with, and ability to, handle sensitive and confidential information with discretion
Experience managing complex calendars
Preferred Qualifications
Bachelor’s degree or higher in a related field
Experience working in higher education administration
Experience in executive-level support
Demonstrated success in establishing and managing office operations, and managing multiple priorities
Target Salary Range $60,000 - $67,000/annually (Salary will be determined by finalist's experience, training, education, and equity-based factors.)
Benefits and Total Rewards
As part of UWM’s commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package (https://uwm.edu/hr/benefits/leave/) including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life (https://uwm.edu/hr/benefits-to-benefit-you-and-your-life/)
Application Instructions
Applicants will be expected to provide:
A Resume
A cover letter that addresses the candidate’s professional level work experience as it relates to all required and preferred qualifications.
A list of three professional references with contact information
In instances where the Search and Screen Committee is unable to ascertain from the candidates’ application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications.
Application Deadline 11/24/2024
Continuous (Open Until Filled?) No
If Continuous, Initial Review Date
Position Contact Name Zoe Carballido
Contact Phone 414-251-9294
Contact Email carball3@uwm.edu
Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.
Legal Notices
AA/EO Statement
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
Reasonable Accommodations
UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Job Categories Academic/Faculty Affairs, Office, Administrative, and Clerical Support
Applicant Documents
Required Documents
Cover Letter
Resume/Curriculum Vitae
References
Optional Documents